Accounting Agent Full Time

PRIMARY RESPONSIBILITIES:

• To collect, with an assigned witness, all Front Office Clerks-Cashiers’ remittance envelopes from the drop-safe and to verify them against the Front Office Clerks-Cashiers’ daily witness sheet.
• To count, together with the witness, cash, cheques and other vouchers and verify them to the Front Office Clerks-Cashiers’ computerized remittance report details.
• To prepare bank deposits of all cheques and cash, and to ensure that all cash collections are deposited intact.
• Receive and record in the general cashier’s daily report and include in the daily deposit all cash and checks received in the mail.
• To prepare the General Cashier’s Daily Report by entering the day’s detailed cash collections and all other terms of payments received for review and completion by both Income Auditor and Chief Accountant.
• Provides all cashiers with required change including extra change for long weekends or special occasions.
• Reimburses cashiers for disbursement made by them (Due-Backs)
• Counts his/her own fund daily and properly account for all disbursements made there from.
• Maintenances of books of final entries, posts monthly summary of transactions from computer generated reports such as Cash Receipts Book.
• Performs other job as assigned by supervisor.
• To be responsible for the control, disbursement, and posting of approved petty cash requests.
• To ensure proper documentation and authorization of all petty cash vouchers before releasing payments.
• Oversees the entirety of the foreign currency transactions and provide updated exchange rates if necessary.
• To initiate if not assists, when required, in carrying out surprise cash count of all house-float custodians.

Administrative Responsibilities

• Checks and ensures that the job assigned has been effectively completed on the timely basis and according to hotel’s expectation.
• Attends daily briefing and de-briefing of the department
• Recommends corrective actions for unfavorable variances in job standards and budget commitment.
• Proposes an effective duty to ensure sufficiency of manpower in accordance to volume of business.
• Establishes two-way communication within and related departments.
• Communicates effectively with guests, subordinates, immediate supervisors and other section heads.
• Manages time effectively by meeting deadlines on time.
• Identifies and solves problems in a professional manner.
• Assists others to ensure the operation is run smoothly and effectively.

Technical Responsibilities

• Knows and understands policies of the department and company well and can guide others to perform the job well.
• Recognizes good quality products and presentation.
• Checks and improves all service standards established by the company
• Supervises staff activities to maximize revenue and minimize costs.
• Maintains grooming standards for all personnel
• Conserves energy and water at all time by not decreasing guest comfort and cleaning efficiency.
• Manages wastes by reducing and recycle the wastes, and carefully use of resources.
• Knows the requisition point and par stock of products used in the department such as guest supplies, paper supplies, etc.,

JOB REQUIREMENT

• Minimum education of Bachelor degree in Finance, Accounting or relevant discipline
• Minimum of 1-2 years in cashiering experience in a similar capacity
• Knowledgeable in hotel finance & accounting system. Exposure to the accounting application software is highly regarded
• Have good communication skills in written and spoken English