Admin & Procurement Executive Full Time

Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.

Al Rostamani Trading Company is the sole authorized distributor of Suzuki and Citroën across the UAE with Sales, Service and Parts outlets able to serve its customers throughout the country.

Job Responsibilities

• Oversee company-provided worker accommodations (camp management), ensuring compliance with health, safety, and hygiene standards.
• Ensure maintenance and upkeep of company facilities, coordinating with service providers for repairs and improvements.
• Handle vendor contracts and agreements for office supplies, facility maintenance, and service providers.
• Supervise the Camp Boss to ensure proper facility maintenance, worker welfare, and adherence to accommodation policies.
• Implement cost-effective measures to enhance camp operations and employee satisfaction
• Oversee the procurement of non-inventory items, such as office supplies, IT equipment, furniture, uniforms, and facility management services.
• Work closely with the ARG Procurement Department to align procurement policies and ensure process compliance.
• Evaluate and negotiate with suppliers to secure cost-effective contracts and service agreements.
• Ensure procurement processes follow ARG’s guidelines and approval workflows.
• Maintain procurement records, vendor agreements, and purchase orders for audit and compliance purposes.
• Act as the primary liaison between ARTC and ARG Procurement to ensure smooth procurement operations.
• Prepare reports and updates on administration, procurement activities, and camp management for senior management.
• Manage onboarding and offboarding logistics for employees, ensuring a smooth process for IT equipment (computers, phones), office space, and other necessary resources and to coordinate with GHCD team for onboarding and offboarding activities
• Monitor procurement performance, conduct appraisals, and maintain strong relationships with suppliers to ensure service quality and cost efficiency.
• Oversee compliance matters, ensuring coordination of working procedures in alignment with company policies.

Job Requirements

Qualifications

Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.

Experience

• 5+ years of experience in administration, procurement, or facility management, preferably in the automotive or retail industry.
• Strong understanding of procurement processes, supplier management, and contract negotiation.
• Experience managing worker accommodations or camp operations is an advantage.
• Knowledge of UAE labor laws, health & safety regulations, and facility management best practices.

Knowledge & Skills

• Strong organizational and problem-solving skills.
• Excellent negotiation and vendor management abilities.
• Ability to handle multiple tasks and coordinate across different departments.
• Proficiency in MS Office, ERP systems, and procurement software.
• Strong communication skills in English; knowledge of Arabic or Hindi/Urdu is a plus.