Admin Support Full Time

Job Summary.

As a part of the Emiratization initiative, we are hiring a Document Controller who Control documents for the operations, which includes preparing reports, monthly workbooks for operations, review and edit were necessary for accuracy, generate work orders per customer purchase orders, prepare invoices, update & upload data/files to company systems, and prepare month end reports in ERP systems.




Responsibilities

Operate the established procedures for document control and handle various aspects of receipt, control, storage, and retrieval

• Control Inspection/Machine-Shop Work Orders and Purchase Orders
• Work in parallel with other team members to assure efficient and effective work accomplishment
• Liaise with Operations/Sales teams on daily basis requirements when required
• Prepare monthly reports including month end financial reports
• Attend Operations/Sales on Weekly/Monthly meetings and take MOM and distribute meeting notes
• Follow up with operations team’s progress of jobs for completion and invoicing
• Generate invoices and submit to customers or their portals
• Follow all the Company HSEMS, QMS, policies and procedures
• Other task which management may request

Behavioral Skill/ Competencies Required

• Good IT skills in MS office including outlook, Excel, and Word
• Good attention to detail
• The ability to multitask
• Highly organized
• Excellent communication skills
• Proficient typing skills
• Minute taking

Qualifications And Experience

• Minimum High School diploma
• More than 2 years’ experience in a systemized office environment
• Knowledge of office-based computer applications (Microsoft Excel, Word, Outlook). Sound knowledge on speaking, reading, and writing of English language.
• Communication skills, time management, organized, quality oriented, analytical and problem solving skills,
• good business English and Microsoft command