Administrative and Sales Assistant Full Time

We are seeking a detail-oriented and proactive Administrative and Sales Coordinator to support our sales and leadership teams. This role requires excellent organizational skills, proficiency in various platforms, and the ability to collaborate across departments to ensure smooth workflows. Strong communication and time management skills are key to excel in this position. Being proactive and efficient in prioritizing tasks is crucial for success.




Responsibilities

• Handle and respond to emails promptly and professionally to ensure effective communication.
• Manage and organize daily schedules and appointments efficiently using calendar management tools.
• Prepare Minutes of Meeting (MOM) for daily catch-up meetings and ensure timely dissemination.
• Coordinate with the Sales team on deals and business opportunities.
• Manage and update deal information and contact details on CRM platforms.
• Maintain and ensure the Customer Pipeline is up-to-date.
• Update the Scorecard and KPI Tracker regularly.
• Assist the Sales team in lead generation and engagement through dedicated tools and platforms.
• Generate cold leads and manage outreach campaigns effectively.
• Prepare and send festive emails, introductory emails, and other communications as required.
• Keep the Data Room and shared drives updated and organized.

Requirements

• Proven experience in roles such as Personal Assistant, Office Manager, or Sales Administrative Assistant.
• Strong time management skills to prioritize tasks, meet deadlines, and support daily workflows effectively.
• Proactive approach to work, including anticipating needs, solving problems, and working independently with minimal supervision.
• Results-oriented mindset, aligned with a performance-driven culture focused on achieving goals and delivering quality work in a fast-paced environment.
• Strong attention to detail with a commitment to maintaining accurate records.
• Proficiency in CRM platforms (e.g., Hubspot, Odoo) and collaborative tools (e.g., Google Drive, Asana, Slack, Canva).
• Excellent written and verbal communication skills to effectively engage with colleagues, clients, and stakeholders.
• Familiarity with lead generation tools such as Apollo and Dripify is a plus.