Administrative Assistant Full Time

Job Description

AECOM’s Civil Infrastructure team in Dubai is seeking a dynamic and organized Administrative Assistant (UAE National) to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.

• Execute day-to-day administrative tasks with efficiency and precision.
• Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.
• Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
• Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.
• Draft and edit professional emails, letters, and other correspondence as needed.
• Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.
• Collaborate with project managers and team members to assist in project-related administrative tasks.
• Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.
• Assist in data entry tasks related to project milestones, timelines, and resource allocation.
• Generate basic reports and analyses to support project managers in monitoring project progress.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related field is preferred.
• Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.