Administrative Assistant Full Time

Contributes to the clerical and administrative functions of the terminal with the objective of assisting the Terminal Superintendent to prepare reports and develop operational procedures for the smooth and safe running of the Terminal in line with HSE standards and Emarat’s operating procedures.

Key Accountabilities

Operations: 

• Prepares routine reports for line manager including daily tanker statement, bunker report, road delivery report etc
• Attends Telephone calls
• Attends to routine Office Administration including filing of documents, maintaining computer based records and filing
• Co-ordinates with Local Authorities and Oil terminals/companies, under supervision of line manager, with regards to port passes, safety procedures relating to fire systems etc
• Prepares official letters required by employees usually relating to HR matters
• Acts as Communication Coordinator for Emergency Response, coordinates the weekly fire alarm test
• Monitors attendance of employees and prepares report for line manager
• Maintains Pantry & Stationary requirements.

Purchase of miscellaneous items: 

• Arranges for emergency Purchases from local market when necessary.

Qualifications / Requirements

Knowledge:

• Knowledge of safety standards and basic terminal operations.

Education:

• Secondary Education

Experience:

• A minimum of 2 year’s experience within a similar role
• Experience in the Oil & Gas Distribution Industry preferred

Competencies:

• Effective communication and administrative skills
• IT Literate