Administrative Assistant Full Time

Principal Accountabilities

Communication:
•    Receives telephone calls and records and relays messages
•    Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc …
•    Coordinates/follows up with other departments for purposes of  information gathering
•    Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager
•    Prepares presentations to internal/external parties
•    Prepares meeting agendas and takes the minutes of the meetings

Office Management:
•    Schedules meetings and reminds manager/department staff of the same
•    Coordinates conferences/events/activities
•    Organizes and maintains departmental files
•    Requests and receives office equipment/stationary
•    Receives department visitors
•    Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave
•    Monitors staff attendance and informs the manager of late arrivals/early departures

Travel
•    Handles necessary travel arrangement through coordination with government relations and travel agents

General
•    Performs similar or related tasks as requested by the manager
•    Records departmental budget expenditure

Additional Principal Accountabilities

Experience

• Secondary Education (12 grades)
• 3 years experience in a similar capacity
• Sound knowledge of Microsoft Office (Word, Excel and Power Point)
• Good written and spoken English/Arabic
• Good interpersonal skills