Administrative Support Full Time

BMC’s corporate teams play a vital role in advancing our global strategy and enabling the success of our field organizations. As a Level 3 Administrative Assistant within the Sales Team, you’ll take ownership of complex administrative operations, provide high-level support to sales leaders, and drive efficiency across the team.

In this key role, YOU will contribute to BMC’s and your own success by:

• Providing advanced administrative and operational support to senior members of the Sales Team, including managing complex calendars, prioritizing communications, and preparing briefings and follow-ups.
• Coordinating domestic and international travel logistics and proactively managing related expense reporting and compliance.
• Leading the planning and execution of regional sales events and team offsites, including budget tracking, vendor management, and logistics oversight.
• Owning procurement and inventory processes for the Madrid office, including vendor coordination and contract administration.
• Preparing and maintaining high-quality reports, presentations, and sales documentation to support strategic initiatives and leadership visibility.
• Acting as a liaison between the sales team and cross-functional partners such as HR, IT, and Finance, ensuring seamless communication and process alignment.
• Mentoring junior team members and contributing to continuous improvement of administrative processes and tools.

To ensure you’re set up for success, you will bring the following skills and experience:

• Proven ability to manage complex administrative workflows with a high degree of accuracy, efficiency, and discretion.
• Strong verbal and written communication skills, with experience supporting senior stakeholders and collaborating across departments.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with tools such as Teams, SharePoint, and expense/travel platforms.
• Exceptional organizational and time management skills, with the ability to prioritize competing deadlines in a fast-paced environment.
• A proactive mindset with a continuous improvement approach—able to anticipate needs, solve problems independently, and streamline processes.
• A team-oriented attitude paired with the confidence to take ownership of tasks and contribute to broader team success.