Administrator Full Time

Job Purpose

To review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operation of the department. This role is typically focussed on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent

Generic

• Ensure administrative work undertaken complies with quality standards and is in accordance with department procedures, standards and policy.
• Support the coordination of administration material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
• Provide a comprehensive admin systems support service including data entry, maintenance, update and support of relevant databases and in house equipment. Record transactional data in appropriate systems and produce reports as required .Collate, analyse, archive and retrieve data / information when necessary.
• Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek feedback to provide a high level of service with admin related queries. Obtain and disseminate information from relevant sections if not available.
• Complete timely and accurate processing of transactions, including audit, checking and necessary reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing relevant documentation.
• Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilisation to ensure safe operation where applicable.
• Other activities may include:
• Conduct briefings and inductions/training as required for new joiners across grades 1-4. Compile induction material and equipment required (as well as maintenance) for briefings/training.
• Make suggestions for improvements and provide statistical and/or productivity analysis.
• Allocate tasks for staff and update staff /team on new procedure/processes.

Specific Supplier Relations Job accountabilities: Destination Management

• Manage the supplier profiles in salesforce, including keeping financial records such as security deposits
• Reconcile and verify invoices to be processed
• Raise request and or issue ad-hoc invoices, such as transaction fees, setup fees, and activation fees
• Identify pricing mismatches and investigate the cause of those differences in order to avoid continuous discrepancies
• Track supplier payment ageing reports and escalate where required

Qualifications & Experience

Qualifications:

• 12 Years schooling or equivalent

Experience:

• More than 1 year of General Administration

Knowledge/Skills:

• Experience in an administrative or office environment

Salary & Benefits

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