Perform the responsibilities of the Document Control Manager in his/her absence. Implement company standards for document control processes and ensure that these standards are adhered to throughout the span of the project until the final handover. Setup document control at the start of the project. Liaise with the project team, client and consultant.
What You Will Do
Promote Agile software, and oversee and record its upgrades through protocol to make Document Control more effective. Ensure adherence to DOA and ISO guidelines during processing of Change Order. Include Change Control within the realms of Document services functions. In addition to Prepare and input construction documents into Document systems and develop monthly reports and presentations and sustain Coordination and communication between contractor and management
Provide trainings (such as; document management system, document numbering system, generate project progress report, etc.) to AFC document controllers.
Monitor document controllers progress by regular visit to their site location and ensure company standards are being adhered to.
Conduct and or assist document controller Personal Development Review (PDR).
Identify document controller strength and weaknesses and recommend necessary action to further develop strength and eliminate weaknesses.
Coordinate with Project Management, Consultant, Client main document controller for any issues pertaining to document submission process.
Influence the team on how to work efficiently and sustainably
Full compliance of company policies, procedures and strategy.
Recommend improvements to departmental procedures so that all relevant procedure / legislative requirements are fulfilled while delivering a quality, cost effective service to customers.
Provide advice on procedures of issue and methods in accessing the system.
Assist the project team on proper archiving of documents.
Ensure all project documentation is closed out in line with the contract requirements
Safety, Quality & Environment
Ensure that all relevant safety, quality and environmental procedures, instructions and controls are adhered to so that the safety, quality of services and environmental compliance can be guaranteed within AFC
Contribute to the identification of opportunities for continuous improvement of process and practices taking into account, the interests and benefits to Al Futtaim and its employees.
Report unsafe practice.
Any other reasonable request of work/ task as allocated by the Line Manager.
Support/assist IT Team and users for issues pertaining to document management system.
Assist DLP / Commercial team in the retrieval of historical document files required for court, claims, insurance.
What Equips You For The Role
Minimum Qualifications and Knowledge:
Diploma / Degree in Information Management or related discipline.
Excellent IT skills: expert knowledge in Excel and proficient in Outlook, Word.
Document Management Systems: expert user of Aconex and knowledge in Conject BIW, Bentley Project Wise Construction (PWC), Primavera Unifier, ViewPoint 4Projects, Constructware, Sharepoint.
9 to 10 years construction business experience.
Delighting our customers
Working across boundaries
Experience in handling document management team
Fairness and Equality
Driving for Results
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