Buyer Full Time

Key Responsibilities:

• Review Purchase Request (PR) and Scope of Work (SOW) specifications with requesters and end users to ensure accuracy and completeness with regards to acquisition and technical applications.
• Assist with pre-bid conferences, and prepare and issue Invitations to Tender (ITT), Requests for Proposal (RFP) and Requests for Quotations (RFQ) to vendors; prepare memos, and technical and commercial evaluations for file.
• Prepare final contractual instruments including Purchase Orders (POs), Blanket Purchase Agreements (BPA), Service Maintenance Agreements (SMA) and contracts with all required documents and information including the incorporation of all necessary flow-down clauses from the prime contract, and terms and conditions.
• Maintain all files and data relating to POs, BPAs and contracts as appropriate.
• Accomplish procurement and contract administration duties during vendor execution including but not limited to the follow-up on deliveries of goods and services, coordinating the signature of delivery notes and completion/acceptance certificates, resolving non-conformances (returns, shortages, overages and quality issues), preparing expediting/penalty reports, drafting customer letters, verifying receipt of services/supplies in the Enterprise Resource Planning (ERP) system and vendor’s payment, and maintain the applicable tracking files.
• Undertake administrative requirements as necessary for conducting day-to-day business including the development and submission of reports.
• Support procurement audits and be available to assist in all inspections and reviews.
• Interface with functional organisations/vendors to obtain information regarding products, specifications, quality and price etc.
• Develop new vendors, obtain pricing information, and conduct market surveys for proposal development and management initiatives.
• Prepare required documents and coordinate with the Security section to obtain gate pass approval for vendors.
• Travel to other locations to perform duties when required.
• Maintain the confidentiality and security of all company documents.
• Support other employees of the Contracts and Procurement Department in fulfilling their roles.
• Perform other duties as directed by the Senior Associate, Procurement and the Director, Contracts and Procurement.

Experience and Education:

• High school diploma is required; Bachelor’s degree is preferred, in business administration or equivalent field of study is an advantage.
• Professional Certificates in Procurement are an advantage.
• A minimum of three years of previous purchasing experience is required.

Key Skills:

• An excellent grasp of Microsoft Office software is required; proficiency in using the ERP system is preferred.
• The ability to interact in a professional manner with all levels of employee and customer is preferred.
• The ability to communicate effectively in English, both in writing and verbally is required.