Cluster Chief Accountant Full Time

Job Description

As the role of Chief Accountant, you will be responsible to establish the job scope, and duties, and will assist the Cluster Financial Controller to apply your leadership and analytical strength, where the high standards for accuracy and thoroughness will inspire the same among your team.

Reports to Cluster Financial Controller, lateral working relationships with the department heads.

Responsibilities and essential job functions include but are not limited to the following:

• Assist the Cluster Financial Controller in preparing, in conjunction with the General Manager and other department heads, the annual budget, capital budgets and the rolling forecast. Will be assisting in establishing the annual budget preparation procedures and guidelines.
• Assist Cluster Financial Controller in providing accurate and complete financial and management reports on a timely and accurate basis to hotel management, corporate office and owners in accordance with the company and ownership reporting requirements and policy. In addition, you will be also responsible for reporting accurately and timely, the actual results as compared to budget/forecast results. To maintain adequate records to reflect the comparison of the actual expenditures for furniture, equipment and operating equipment to the budgeted amounts.
• Costs are properly matched to revenues and recorded in the proper accounts.
• Preliminary statements are delivered to Executive Committee and Department heads at month-end and final statements are as per the reporting calendar.
• Assist Cluster Financial Controller in identifying monthly commentary of results is clear and concise with major issues.
• Assist Cluster Financial Controller of commentaries are submitted timely with action plans to address deficiencies and a look towards the future.

Assist Cluster Financial Controller In

• Accuracy is a high priority for all managers, and they are held accountable. The range is not more than a 3-5% change from the last forecast.
• Meetings are held monthly to critique past forecast accuracy and prepare a current forecast.
• The forecast is reviewed with management monthly and provided to corporate recipients on a timely basis.
• Accountable for the development, documentation and maintenance, within hotels, to ensure compliance with the requirements of internal/standard controls.
• All laws and fiscal regulations of the area location, which affect the financial matters of the hotel, will be complied with. This includes seeing that proper permits and licenses are obtained for such things as liquor licenses, sellers’ permits, business licenses, etc.
• The safekeeping of all leases and contracts and any other legal records and documents may affect the financial status of the hotel. Such documents are to be listed and keep current on the Critical Date List.
• Ensure that the hotel accounting department is operating efficiently and at optimum staffing levels so that there are succession plans in place for the top three positions.
• To recommend and assist in the design, implementation, and use of methods and procedures that improve the accuracy of working schedules, and labour standards; forecast plans to assist operational staff. Monitor on an ongoing basis the accuracy and recommend correct measurements as necessary.
• Assist Cluster Financial Controller in developing, implementing and monitoring credit and collection procedures and guidelines pursuant to corporate credit policies.
• Will be a highly motivated team player with strong accounting, communication, and analytical skills. A strong systems background is needed.
• Perform other similar or related duties as necessary.
• Succession planning efforts are part of everyday activities. Those Heartists colleagues with growth capabilities are identified and put on a specific training program.
• Assist Cluster Financial Controller in reaching job description updates, etc. are timely and per policy.
• Accounting staff receive proper training per year. Examples would include cross-training, Sales and the use of Tax, Excel, etc.
• Open lines of communication are maintained to reduce turnover and grievances.
• All company-related recoveries are accurately calculated and booked in accordance with the Chart of Accounts.
• Payment is made to the Company within the contract terms, 30 days.
• Accounts are properly recorded in the chart of accounts and reviewed for material changes quarterly on the commentary report.
• Accounts are reconciled by the 20th day of the next month following the close of month-end.
• Tax rates used are current and accurate.
• Proper amounts are collected/accrued by the 20th.
• Taxes are paid on a timely basis.
• Ensuring that all applicable permits and licenses are in place.
• Maintain Hotel Insurance requirements.
• A thorough knowledge of policies and procedures is required.
• A thorough knowledge of understanding and proper application of policies and procedures.
• A high level of integrity (Personal, Control, Accounting and Policy) is maintained.
• Operating / business issues are reviewed and resolved with the Cluster Financial Controller.
• Issues surrounding Accounting, Policy or Controls are reviewed with the Cluster Financial Controller.
• Maintaining all of the hotel accounting records in the manner prescribed by the corporate office to comply with legislative requirements and contractual obligations. Similarly, all reports and financial statements will be prepared on a timely basis in accordance with instructions prescribed by cooperating office.
• Complying with the Company Finance and Accounting Policy and Procedures Manual and any memorandums issued by the Corporate Finance and Accounting Department.
• Ensuring the safety of all documents which may affect the financial status of the hotel including leases, contracts, and any other legal records and documents. Such documents are to be maintained as prescribed in policy.
• Ensuring that local tax matters, including both income and other taxes, are properly handled.
• Maintaining a close connection with the hotel auditors, both external and internal, to ensure the objective verification of the hotel financial affairs.
• Perform any additional duties as assigned by the department Manager.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum 2 years experience in similar position.
• Proficiency in accounting software such as SUN, Future Log, Opera, Micros
• Knowledge of relevant accounting standards and regulations