Document Control Coordinator Full Time

Job Description

Join AECOM’s dynamic team as a Document Controller, where you will play a pivotal role in ensuring the seamless management of technical documents, specifications, and drawings. Responsible for maintaining accurate records, issuing documents, and contributing to monthly progress reports, you will be a key player in our commitment to excellence. Collaborate with project teams, support knowledge management initiatives, and actively identify opportunities for improvement. If you’re detail-oriented, possess strong organizational skills, and thrive in a collaborative environment, this is a fantastic opportunity to contribute to the success of AECOM projects.




Document Management:

• Maintain, track and file all technical documents, including specifications, drawings, vendor drawings, calculation sheets, field revision instructions, engineering revisions instructions, and shop drawings.
• Issue correspondences and documents as per the project requirements

Reporting:

• Prepare reports, including Registers/logs of Critical/Non-Critical Documents, Drawings, Shop Drawings, RFI, NCR, CAR (Corrective Action Request), etc., for submission in monthly progress reports to the Client.
• Generate and maintain the Master Document Register.

Record Keeping and Compliance:

• Maintain periodical records and registers as required by various regulations.
• Manage the registration/renewal of various licenses.

Correspondence and Communication:

• Handle and maintain all types of incoming and outgoing correspondences and transmittals.
• Control and ensure that information is distributed based on established protocols and Project Communication Management
• Coordinate and manage meetings, workshops, and other engagement functions required by the Project / Business Line.

Administrative Tasks:

• Prepare daily, weekly, and monthly reports for maintaining regular records.
• Digitize and make copies of drawings and documents based on business needs.
• Assure that all completed documents have been signed-off by the appropriate personnel.
• Distribute copies of documents to the appropriate personnel.
• Coordinate with Project Managers, Business Line Leaders and other Stakeholders on the proper methods of protection for project records, making recommendations on media, rotation, procedures, etc.

Qualifications

• Bachelor’s degree or Diploma also accepted in a relevant field or equivalent work experience.
• The role be based at the project site office.
• Proven experience as a Document Controller or in a similar role.
• Knowledge of document management systems, SharePoint, and ACONEX.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Familiarity with corporate standards and quality assurance procedures
• As part of AECOM’s commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.