Document Controller Full Time

We are recruiting for a Document Controller to join our team in UAE. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.

What are my responsibilities?

• Responsible for the timely, accurate, and efficient preparation and management of documents.
• Control the numbering, sorting, filing, storing, and retrieving of electronic and hard copy documents produced by technical teams, projects, or departments.
• Create and manage document hierarchy and process systems.
• Take charge of all document identification, classification, and filing.
• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence.
• Assist with communication during external audits.
• Adjust to company-enforced specifications and document control procedures.
• Train employees in the company’s-controlled document processes to ensure correct handling of documents from the ground up.
• Oversee the document through its entire lifecycle (inception to archival).
• Check and edit incoming documents and prepare for distribution.
• Create document filing and organizing systems that are both effective and efficient.
• Ensure proper organization and security of documents (paper and electronic).
• Log document requests and help retrieve documents as needed for employees.
• Make available, notify, and distribute documents to relevant recipients.
• Confirm delivery of documents to proper personnel.
• Collaborate and communicate with managers and project leaders.

What do I need to qualify for this job?

• Bachelor’s Degree in Business Management, Administration or any related field.
• Minimum 5 years of experience in Documents Management, preferably within Railway projects.
• Proficient in SharePoint, Project Wise, Aconex and/or other document management software and web-based tools.
• Highly skilled in in MS Office, MS Excel, MS Outlook, Adobe and PDF Exchange Editor
• Detail-oriented and meticulous work ethic.
• Extremely organized and efficient.
• Proven skill for creating and implementing controlled document processes.
• Strong oral and written communication skills.
• Fluency in both written and spoken English.
• Proclivity for catching errors and enacting appropriate changes.
• Excellent analytical ability.
• Expert in data organization.