Document Controller Full Time

Zahr Freighters is looking for a meticulous and organized Document Controller to join our team in Dubai. In this role, you will be responsible for managing the intake, storage, and flow of critical documents, ensuring their accuracy, security, and accessibility. This is an excellent opportunity for a detail-oriented professional to contribute to the smooth operations of our document management processes.

Key Responsibilities:

• Handle the intake, scanning, verification, and storage of documents.
• File and archive relevant documentation efficiently.
• Retrieve documents for employees and clients as needed.
• Design and maintain templates for documents, file types, and document databases.
• Review and edit documents to ensure accuracy and compliance.
• Manage the flow of documents in and out of departments.
• Report any issues or developments related to document storage.
• Ensure the secure disposal of sensitive and confidential documents.
• Update and maintain both physical and digital document management systems.
• Maintain the security and confidentiality of documents.
• Assist employees in accessing documents through our document management system.

Qualifications:

• Bachelor’s degree in Business Administration, Library Management, or Records Management.
• Minimum of 2 years of experience in document management or records management.
• Familiarity with document management systems such as SharePoint, OnlyOffice, DocuWare Cloud, and Rubex.
• Proficiency in document capturing systems like CAPSYS Capture and Xerox DocuShare.
• Strong skills in Microsoft Office Suite, particularly in document organization and reporting.
• Excellent typing, report writing, and document organizing skills.
• Knowledge of regulations regarding document keeping and handling.
• Ability to manage database changes proactively using document management software.
• Strong time-management skills to handle tasks efficiently.