Document Controller Full Time

Job Summary

Supporting the QA/QC and Operations teams by managing and organizing documentation related to API standards and work orders. Ensures efficient workflow, compliance with industry regulations, and accurate record-keeping to help deliver high-quality projects on time.

Key tasks and Responsibilities :

Main task should prepare the final documentation for each equipment against the product which includes the below.

• Prepare the Certificate of conformity, Certificate of compliance etc.
• Assist to prepare the equipment service report whenever necessary.
• Create, provide documentation number against each document on the DMS system.
• Assist to download the engineering documents which related to the workshop activities as per quality & operation teams instructions.
• Checking documents and drawings before sending to external parties.
• Provide documents progress reports.
• Create templates / formats for future use whenever required.
• Conduct regular reviews and document audits.
• Register and distribute all incoming and outgoing technical documentation to and from Client/Suppliers/Third Parties according to procedures.
• Create workflows for internal and external comments on technical documentation.
• Check document and drawings, OEM procedures before sending to external parties.
• Assist to Quality / operation teams for the day-to-day actives whenever required.
• Assist the quality team for the final inspection, equipment name tag photographs etc.
• Assist on document control related to internal & and External audit period.
• Verify the physical traceability, File documents in physical, Scan the hard copies, upload all project related documents on the DMS system (Data management system).
• Participate in Project and Kick Off Meetings
• Act as point of contact towards Customer in matters related to documentation deliverables within the project.
• Undertake planning, coordination, support, follow-up and quality control related input from all team members.
• Contribute in developing routines and improvements
• Maintain NCR Record Internal/External.
• Maintain KPI Record Internal/External.