Document Controller Full Time

The Document Controller is responsible for organizing, managing, and maintaining all company documents to ensure accuracy, accessibility, and compliance with regulatory and company standards. The role involves implementing effective document control procedures, coordinating with teams, and supporting audits through accurate record-keeping and reporting.

Key Responsibilities:

• Establish and maintain an organized document storage and retrieval system.
• Ensure all documents are accurate, up-to-date, and compliant with company and regulatory standards.
• Implement and enforce document control procedures, including approval workflows and distribution protocols.
• Assign document numbers and track revisions, approvals, and distributions.
• Develop and manage document management systems, ensuring authorized personnel can easily access information.
• Regularly update and back up both electronic and hardcopy files to prevent data loss.
• Distribute relevant documents to stakeholders promptly and efficiently.
• Coordinate with project teams and departments to ensure smooth and efficient information flow.
• Support audits by providing accurate records and documentation as required.
• Monitor adherence to document control policies and suggest improvements when necessary.
• Prepare detailed reports on document status, updates, and compliance metrics.

Qualifications and Skills:

• Proven experience in document control or a related administrative role.
• Proficiency in document management software and systems.
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent communication and interpersonal skills to collaborate effectively with teams.
• Knowledge of regulatory and compliance standards relevant to document management.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Ability to work independently and meet deadlines in a fast-paced environment.