Document Controller Full Time

Job Description

• Issue, receive, track, store and monitor documents using applicable procedures to register documents and maintain databases.






• Document and coordinate the flow of documents between the division/department and other Noatum Logistics ME sectors and departments, and other organizations
• Perform accurate and timely processing of the department’s documentation
• Assist with the review and upgrade document control, management, naming, numbering and revisions.
• Prepare Excel workbook and PowerPoint presentations Implement and maintain document control processes and systems.
• Ensure the proper classification, filing, and retrieval of documents.
• Maintain a master document register and ensure it is up to date.
• Guarantee that only the latest approved versions of documents are in use.
• Track document revisions and ensure that changes are properly recorded and authorized.
• Distribute updated documents and ensure obsolete versions are marked or removed.
• Facilitate effective communication and coordination regarding documentation across the team.
• Coordinate the flow of documents between stakeholders, including internal teams, clients, and contractors.
• Act as the main point of contact for document-related queries and issues.
• Provide accurate and timely reporting on document status and issues.
• Generate reports on document control activities, including document status, distribution, and outstanding issues.
• Monitor document workflows to ensure timely processing and approvals.
• Provides technical guidance to lower-level staff assigned to the Document Control section.
• Prioritizes, assigns and monitors workload to ensure documents are delivered/provided to staff as per schedule. Establishes clear/concise work standards and goals for staff.
• Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).
• Reviewing the documents for Document Control Compliance, Submitting the requeued Documents and tracking the workflows
• Provides on-demand request services to managers, functional group leads, and staff. Some examples: (1) providing invoices to finance Director or reports to managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.
• Identifies and coordinates document control resources to support program team members, and serves as a liaison to client counterparts.
• Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, and permissions and security groups.

Responsibilities

• Issue, receive, track, store and monitor documents using applicable procedures to register documents and maintain databases.
• Document and coordinate the flow of documents between the division/department and other Noatum Logistics ME sectors and departments, and other organizations
• Perform accurate and timely processing of the department’s documentation
• Assist with the review and upgrade document control, management, naming, numbering and revisions.
• Prepare Excel workbook and PowerPoint presentations Implement and maintain document control processes and systems.
• Ensure the proper classification, filing, and retrieval of documents.
• Maintain a master document register and ensure it is up to date.
• Guarantee that only the latest approved versions of documents are in use.
• Track document revisions and ensure that changes are properly recorded and authorized.
• Distribute updated documents and ensure obsolete versions are marked or removed.
• Facilitate effective communication and coordination regarding documentation across the team.
• Coordinate the flow of documents between stakeholders, including internal teams, clients, and contractors.
• Act as the main point of contact for document-related queries and issues.
• Provide accurate and timely reporting on document status and issues.
• Generate reports on document control activities, including document status, distribution, and outstanding issues.
• Monitor document workflows to ensure timely processing and approvals.
• Provides technical guidance to lower-level staff assigned to the Document Control section.
• Prioritizes, assigns and monitors workload to ensure documents are delivered/provided to staff as per schedule. Establishes clear/concise work standards and goals for staff.
• Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).
• Reviewing the documents for Document Control Compliance, Submitting the requeued Documents and tracking the workflows
• Provides on-demand request services to managers, functional group leads, and staff. Some examples: (1) providing invoices to finance Director or reports to managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.
• Identifies and coordinates document control resources to support program team members, and serves as a liaison to client counterparts.
• Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, and permissions and security groups.

Qualifications

High School