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Document Controller
Document Controller Full Time
Job Description
- Ensures changes to documents are made in a timely fashion in order to meet set deadlines.
- Responsible for coordination with other parties to make sure document edits are made and proofed.
- Tracks and keeps records of documents.
- Follows standardized procedures but may have to use discretion to complete projects.
- Ensures document tracking and production system is maintained.
- Prepares and maintains a document control system for all forms of documentation.
- Develops and maintains document naming conventions and filing structures to ensure easy retrieval of information.
- Makes copies of drawings for production and other company employees.
- Assures that all completed documents have been signed-off by the appropriate personnel.
- Distributes copies of documents to the appropriate personnel.
- Implements and follows company quality assurance program procedures.
- Conducts regular audits of the document management system to ensure compliance with company policies and industry standards.
- Collaborates with project managers to establish document control procedures for specific projects.
- Provides training to team members on document control procedures and best practices.
- Manages the archiving process for outdated or completed project documentation.
- Assists in the implementation of new document management technologies and software as needed.
- Prepares regular reports on document control activities and system performance for management review.
- Entry-level position, previous experience may not be required.
Qualifications
- 5 years’ experience overall, including 3 years’ experience in the UAE.
- Related diploma qualification in Business Administration, Information Management, or a similar field.
- Proficiency in document management systems and databases.
- Excellent computer skills, including advanced proficiency in Microsoft Office Suite, particularly Excel and SharePoint.
