Document Controller Full Time

The Document Controller will oversee the entire TRANSCO – NEXUS Project document management system and associated processes and procedures .

This is a PMC role, and there will be multiple Supervision Consultants and EPC`s appointed directly by the Client. The successful candidate will be responsible for overseeing all document control requirements to satisfy the Client`s needs and contractual requirements.

Job Responsibilities

• Ensure Adherence to Project IM Processes and Procedures
• Provides Daily Status Updates and Issue Escalation to relevant manager
• Quality Control Acceptance /Rejection of Documents
• Quality Control Verification, Submission and Uploading
• Quality Control Return Validation
• Manage EDMS Training Initiatives and Registers
• Provide EDMS User Support
• Support DRRS Process
• Expedite Document Review Process
• Assist Comment Markup and Document Return Process
• Hardcopy Management
• Ensure Wet Signature and Document Stamping Activities Conform to Project Procedures
• Provide Document Search and Retrieval Services
• Manage Document Distribution Matrices (DDM)
• Correspondence Management
• Weekly Report Production
• Coordinate with project stakeholders, including clients, supervision consultants, contractors, vendors and regulatory authorities to ensure alignment and compliance with project specifications and regulations.
• Oversee the development and implementation of project plans.
• Prepare and present regular project reports to senior management and the client, detailing progress, challenges and solutions, commercial status, risks etc.
• Guide and mentor project team members, promoting professional development and knowledge sharing.
• Foster strong relationships with clients and other stakeholders to maintain project support and mitigate any concerns.

Qualifications

• 5+ years of experience in projects.
• Proven experience in a similar role on programmes with a similar scope.

Technical Skills

• In-depth knowledge of document management systems and processes.

Soft Skills

• Exceptional leadership and team management abilities.
• Excellent communication and interpersonal skills to effectively engage with stakeholders at all levels.
• Strong problem-solving and decision-making skills.
• Ability to work under pressure and manage multiple priorities effectively.
• A proactive approach to risk management and conflict resolution.