Executive Admin Assistant Full Time

Responsibilities may include the following and other duties may be assigned:

• All administrative support functions, including greeting and guiding of visitors, organizing documents, travel organizations, hotel bookings, visa applications, and meeting preparation.
  
  
  
• Acting as the point of contact between the customers and the team and managing information flow and communication within the company.
• Managing the work calendar/agenda of the vice president by prioritizing commitments to maximize time and productivity.
• Maintaining Vice President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences.
• Assisting with the preparation of presentations for the meetings and providing pre and post-meeting follow-up notes.
• Organizing external meetings with vendors, sellers, logistics partners, government departments and trade bodies in the region.
• Managing weekly/monthly reporting.
• Managing the overall communication among Leadership team, and between Vice President.
• Making timely decisions on behalf of the Vice President in their absence.
• Collaborating with Business support coordinators for the administrative processes.

Required Knowledge and Experience:

• Undergraduate degree in relevant fields
• Min. 5 years of work experience administrative position in a dynamic work environment
• Excellent communication skills
• Excellent verbal and written communication skills and fluency in English
• Strong passion to adopt changing status
• Adaptation to flexible working hours