Executive Assistant Full Time

Key Accountabilities

• Administrative Support:
  • Manage and maintain calendar, schedule appointments, and coordinate meetings.
  • Screen and direct phone calls and emails
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research and compile data for meetings, reports, and strategic planning.
  • Manage incoming and outgoing communications, including preparing reports and memos.
• Meeting & Travel Coordination:
  • Organize and coordinate travel arrangements, including flights, accommodations, itineraries, and visas.
  • Plan and prepare materials for meetings, including briefing documents, agendas, and presentations.
  • Take detailed minutes during meetings and follow up on action items.
• Project Management:
  • Assist in the execution of strategic initiatives and projects as directed by the President.
  • Track progress on projects, deadlines, and follow-up on delegated tasks.
  • Maintain a high level of confidentiality while handling sensitive corporate and personal information.
• Stakeholder Management: Serve as a liaison between internal/external stakeholders, including board members, executive team, clients, and vendors.Foster and maintain positive relationships with key stakeholders, ensuring prompt and professional communication.
• Office Management Support:
  • Coordinate special events and meetings organized by the President’s office.
  • Manage expenses, budget reports, and reimbursement processes related to the President’s office.
  • Liaise with HR, IT, and other departments to ensure smooth administrative processes for the President’s needs.

Experience & Qualification

• Bachelor’s degree in business administration, Communication, or a related field.
• Proven experience as an Executive Assistant or in a similar high-level administrative role

Key Skills

• Strong organizational and multitasking skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Discretion and confidentiality are a must.
• Strong problem-solving abilities, resourcefulness, and attention to detail.