Executive Assistant Full Time

Responsibilities

• Master the CEO’s calendar with meticulous attention to detail, including scheduling meetings and calls, dealing with diary conflicts, making reservations, dealing with event invites, and taking full ownership of the CEO’s diary and its smooth-running






• Own and optimize the CEO’s to-do list, ensuring focus on priorities and removing distractions
• Manage internal and external communications on behalf of the CEO, drafting correspondence & triaging requests
• You will have a key role in obtaining context from internal stakeholders and be able to present that information concisely such as meeting notes, internal processes & announcements. You’ll have to be comfortable engaging with senior managers independently to do this and act as a trusted advisor to our CEO.
• Assist with meeting preparation, including creating agendas, taking notes, and following up on action items
• Travel management – booking accommodation, flights, transfers, and any other travel requirements for any trips the CEO has (business or personal)
• Implement and suggest new systems or technologies to increase efficiency and productivity
• Creating and maintaining databases and spreadsheets to track and organize data (e.g. contacts, spending, etc)
• Ad hoc personal tasks – including but not limited to the CEO’s household staff, family, events, planning and management of multiple properties across numerous countries

Minimum Qualifications

• Bachelor’s degree or equivalent experience
• 3+ years of experience as an Executive Assistant, preferably in a fast-paced environment
• Exceptional organizational skills and meticulous attention to detail
• Strong written and verbal communication skills
• Tech savvy, proficiency in G-Suite & Mac OS
• Ability to handle confidential information with the utmost discretion
• Outstanding problem-solving skills, including critical thinking, decision-making, and creativity
• Ability to work well under pressure, multitask with ease, and manage your time effectively
• Flexibility to adapt to changing priorities and deadlines
• Strong interpersonal skills and ability to interact professionally with executives and stakeholders at all levels

Desired Qualifications

• Experience working in a fintech is a bonus
• Experience with AI and automation tools is a plus