Executive Assistant Full Time

The Executive Assistant to the Principal plays a pivotal role in ensuring the smooth and efficient operation of the school’s leadership office. This highly demanding role requires exceptional organizational skills, a proactive mindset, and the ability to work in a dynamic educational environment. The Executive Assistant acts as the Principal’s first point of contact, managing schedules, communication, and critical tasks while upholding the highest standards of discretion and confidentiality.

• Calendar and Schedule Management:
  • Organize and maintain the Principal’s schedule, including meetings, appointments, and events.
  • Coordinate with staff, parents, and external stakeholders to manage time effectively.
• Communication and Correspondence:
  • Act as the Principal’s gatekeeper, managing emails, calls, and letters with professionalism and confidentiality.
  • Draft, edit, and proofread official communications on behalf of the Principal.
• Administrative Support:
  • Prepare agendas, minutes, and presentations for meetings.
  • Manage records, files, and documents securely and systematically.
  • Handle logistical arrangements for meetings, conferences, and school events.
• Project Coordination:
  • Assist in planning and executing school-wide projects and initiatives.
  • Monitor progress and deadlines for tasks delegated by the Principal.
• Discretion and Confidentiality:
  • Handle sensitive information with utmost discretion, ensuring confidentiality at all times.
  • Maintain a high level of trust and professionalism in dealing with confidential matters.
• Stakeholder Liaison:
  • Serve as the primary point of contact between the Principal and internal/external stakeholders.
  • Ensure smooth communication and follow-ups between departments and leadership.
• Graphic Design Support (Preferred):
  • Create visually appealing materials, including newsletters, reports, academic calendars, and presentations, using graphic design tools (e.g., Canva, Adobe Suite).
  • Support branding and marketing efforts with high-quality design inputs.

• Exceptional Discretion & Confidentiality: Ensures sensitive information is handled with utmost professionalism.
• Assertive & Strong Communication: Confidently liaises with stakeholders and takes initiative to support decision-making.
• Highly Organized: Manages multiple tasks and deadlines with efficiency.
• Technological Proficiency: Expert in Microsoft Office Suite and database systems.
• Graphic Design Skills (Preferred): Skilled in Canva, Adobe Photoshop, or Illustrator.
• Interpersonal Skills: Builds positive relationships within the school community.
• Attention To Detail: Maintains accuracy in schedules, tasks, and communication.
• Problem-Solving Skills: Quickly resolves challenges to ensure smooth operations.
• Adaptability: Flexible in responding to the evolving needs of the role

Qualifications:

• Bachelor’s degree or equivalent experience in administration or a related field.
• Minimum 2+ years of experience as an Executive Assistant or in a similar role, preferably in an educational setting.
• Demonstrated ability to maintain confidentiality and manage complex tasks under pressure.
• Knowledge of graphic design tools is a significant advantage.