Executive Assistant Full Time

For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories. More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear.

Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer.

Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work®.

To keep the innovation journey going, the Group has set up “The Greenhouse”, which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself, catalysed by forward thinking and future-proofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women’s Empowerment Principles.

What You’ll Be Doing

As the Executive Assistant, you will play a critical role in overseeing a wide range of administrative, operational, and support functions to ensure the efficient and effective day-to-day operations of the business.

• Manage the CEO’s diary and appointments.
• Screen incoming calls and correspondence and respond independently when required.
• Liaise with relevant individuals, departments, and external customers and suppliers on CEO’s requests and submissions.
• Assist in presentations and other reports and documents as needed.
• Manage in coordination with travel department travel plans, itineraries, expenses.
• Assist in planning and organizing visits of selected visitors.
• Create and maintain database, spreadsheet files and digitally archive documents, records, and reports.
• Arrange and coordinate events etc. when required.
• Proof reading of material (emails, documents, social media posts, etc).
• Attend meetings alongside or on behalf of the CEO to take detailed minutes and gain insights into key messages from brands and partners.
• Create and maintain updated pending “to do” lists.
• Keep CEO up to date with deadlines.
• Ensure the preparation of meeting rooms for any CEO meeting.
• Greet and host all external visitors.
• Coordinate with IT and ensure IT equipment is up to date.
• Support the CEO with managing and optimizing social media platforms, including LinkedIn.
• Provide copywriting support for CEO-related materials such as press releases, internal and external conference speeches, and other communication needs.

What You’ll Need To Succeed

• Experienced in managing or leading multiple projects simultaneously
• Strong stakeholder management
• Adaptive, Pro-active, Solution oriented
• Excellent written and verbal communication skills
• Ability to work under pressure and prioritize
• Proficient in Microsoft Tools
• Proficient in the use of outlook