Executive Assistant Full Time

Key Responsibilities

• Executive Support & Communication Management:
• Manage and prioritize incoming communications, including phone calls, emails, and postal correspondence, ensuring timely and professional responses.
• Serve as a key liaison between the executive and internal/external stakeholders to facilitate effective coordination and follow-ups.
• Oversee both professional and personal matters related to the executives agenda, ensuring a well-organized and seamless support experience.
• Maintain and organize executive calendars, coordinate meetings, and ensure alignment of schedules and priorities.
• Balance multiple priorities and tasks with proactive problem-solving and a positive, solution-oriented approach.
• Prepare required documentation and materials ahead of meetings, appointments, and presentations.
• Maintain an organized digital and physical filing system, ensuring secure, accurate, and accessible documentation.
• Handle confidential documents and communications with a high level of professionalism and discretion.
• Participate in meetings, take detailed minutes, track action items, and ensure timely follow-up and reporting.
• Support executive functions by managing supplies inventory, monitoring related budgets, and facilitating smooth office operations.
• Gather and analyze relevant data, prepare reports, presentations, and support documentation as required.

Qualifications & Experience

• Mandatory Expertise:
• Demonstrated experience in executive support, administrative coordination, or high-level office management, preferably within fast-paced corporate environments.
• Minimum of 5 years supporting senior executives or leadership teams in an Executive Assistant or comparable administrative role.
• Proven ability to manage sensitive information, complex schedules, and competing priorities with professionalism.
• Bachelors degree in Business Administration, Communications, or a related field is preferred.
• Fluent in English, French an Arabic are an advantage

• Skills & Knowledge:
• Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• service-oriented mindset.
• Capable of working independently while maintaining collaborative team dynamics.
• Familiarity with project management tools or software.
• Exposure to legal, financial, or compliance-related administrative work.