Executive Office Assistant Full Time

JOB DESCRIPTION

An Executive Office Assistant is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.  Specifically, will perform the following tasks to the highest standards:

• Carry out daily administrative activities of the Commercial and Executive office while adhering to Hilton Standards, policies and
  procedures.
• Provide secretarial support to the Commercial and Executive team.
• Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and
  professionally.
• Receive and distribute mail.
• Ensure outgoing mail is dispatched in a timely manner.
• Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if
  necessary.
• Maintain adequate supplies of office stationary.
• Assist other departments wherever necessary and maintain good working relationships.
• Carry out all filing.
• Comply with all key security mandates.
• Report any maintenance issues or hazards.
• Maintain own work area in a clean, tidy and good manner.
• Report defective materials and equipment.
•  Ensure compliance of brand standards.
• Comply with hotel security, fire regulations and all health and safety legislation.
• Assist with special projects and support in organizing tasks related to Hotel & Brand requirement as per the deadline.
• Coordinate special reservation requests made through the Executive Office & Commercial Team.

An Executive Office Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Excellent verbal and written communication skills
• Excellent administration and IT skills
• Committed to delivering a high level of customer service, both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous administrative experience in a fast-paced environment
• Previous experience in hotels.
• Native-Arabic Speakers preferred.