An opportunity has arisen As Finance Assistant (Accounts Payable) to join the team at Jumeirah Zabeel Saray .
The main duties and responsibilities of this role:
To communicate with the Heads of Department and Creditors on matters relating to the Accounts Payable function.
To clarify and answer creditors queries relating to invoices and payment promptly and professionally.
To check that each expense claim is properly supported and approved. Check for duplicated petty cash invoices.
To prepare the foreign payment and Bank related documents on timely basis for submission to the Director of Finance.
To validate/review all the invoices which are uploaded in Tahweel system by the suppliers and route for approval. Once approved to post to ledger.
To make sure that only original invoices are paid unless otherwise approved by Director of Finance.
To prepare payments for all suppliers (A-Z) and send for Finance Manager approval on Tahweel system prior to printing the cheques
To prepare JV for cancelled/stale cheques prior the month end closing.
To prepare payments for staff vacation & termination and submit them with their supporting documents attached to the Assistant Finance Manager for review. Then to forward the same to Director of Finance and General Manager for final cheque sign-off.
To verify all accounting codes for the batch invoices posted by receiving before month-end and do the correction accordingly.
To verify all the posting
To save all Asset and Liability invoices with backup before month-end closing. The same to be reconciled with the General Ledger and passed to the Assistant Finance Manager monthly.
To ensure that unused cheques are stored in accordance with the company policy.
To ensure that advance payment to the suppliers is administered correctly.
To pay and book foreign payments once approved.
The ideal candidate for this position will have the following experience and qualifications:
Minimum of one years’ experience as Accounts Payable.
Strong interpersonal and communication skills.
Flexible schedule in order to meet demands of hotel occupancy.
Fluency in the English language.
Demonstrated knowledge of Finance & Accounting administration processes and policies in the Middle East.
Knowledge of Oracle System.
Basic Accounting Qualifications.
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