Office Admin Full Time

Zahr Freighters is seeking a dedicated and organized Office Admin to join our team in Dubai. In this role, you will provide essential administrative support to ensure the smooth functioning of our office operations, playing a key part in maintaining an efficient and productive workplace.

Key Responsibilities:

• Administrative Support: Perform general office tasks including answering phones, responding to emails, and handling correspondence.
• Scheduling: Manage and coordinate meetings, appointments, and travel arrangements for staff and executives.
• Document Management: Maintain and organize office files, records, and important documents, ensuring easy retrieval and proper documentation.
• Office Supplies Management: Monitor and replenish office supplies as needed to keep the office fully stocked and operational.
• Data Entry: Enter and update data in internal systems accurately and in a timely manner.
• Team Coordination: Assist in coordinating office activities and internal communications to ensure alignment and smooth workflow.
• Filing and Documentation: Maintain filing systems, both physical and digital, ensuring that all documents are properly organized and up-to-date.
• Budget and Expense Tracking: Assist in managing office budgets, tracking expenses, and preparing financial reports.
• Confidential Information Handling: Handle sensitive and confidential information with the utmost discretion.

Qualifications:

• High school diploma or equivalent; a college degree is a plus.
• Proven administrative experience in a professional setting.
• Excellent written and verbal communication skills.
• Strong time-management and organizational skills with the ability to multitask.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to quickly learn new software and systems.
• Prior experience managing office budgets and expenses is an advantage.
• Ability to handle confidential information professionally.