Office Manager Full Time

YKONE is a global marketing group trusted by iconic brands from the fashion, luxury, travel & beauty industries. Since 2008, we have been helping brands to connect with, engage or grow their audience through impactful stories crafted and spread by the world’s most powerful or creative influencers.

Our creative DNA & data-driven approach allows us to conduct international projects for various actors including Nespresso, L’Oréal, Dior, Chanel, TAG Heuer, Estée Lauder as well as several Tourism Offices in the world (Visit Abu Dhabi, Visit Turkey, Visit the USA…).

Headquartered in Paris, YKONE has offices in Milan, Dubai, Berlin, Munich, Abu Dhabi, Geneva, Miami, Riyadh, Hong Kong, Shanghai, Doha and Las Vegas.

YOUR MISSION

As the Office Manager / Studio Manager / PRO for YKONE’s Dubai office, you will be responsible for managing daily office operations, studio logistics, and government-related admin and PRO tasks. You’ll ensure a smooth, organized, and compliant workspace that supports both the creative and operational teams.

OFFICE MANAGEMENT

● Oversee day-to-day office operations and ensure smooth administrative workflows

● Manage utilities, maintenance, cleaning services, and office supplies procurement

● Handle corporate travel arrangements, hotel bookings, and team accommodations

● Organize internal meetings, interviews, onboarding, and company events

● Ensure timely renewal and payment of office insurances, licenses, and government permits

● Maintain records, contracts, and databases, and coordinate courier/delivery logistics

● Liaise with suppliers and service providers and manage contracts for cost efficiency

STUDIO MANAGEMENT

● Coordinate studio bookings, quotations, and production logistics

● Set up and maintain studio equipment (lighting, backdrop, etc.) for shoots and content

creation

● Ensure cleanliness and proper storage of studio assets and inventory

● Manage studio supplies, purchasing, and regular updates of studio calendar

● Assist during shoots, events, and pop-ups in the studio

PRO TASKS

● Handle employment visas, renewals, cancellations, and government documentation

● Coordinate with DDA, AXS, and other platforms for company licensing and approvals

● Manage official attestations, NOCs, and document preparation for legal and administrative

processes

● Represent the company when required at government offices (Immigration, Municipality, etc.)

● Stay updated on local labor laws and procedures and communicate changes to management

● Assist with payroll documentation, onboarding/offboarding paperwork, and HR admin support

WORK EXPERIENCE &EDUCATION

• Bachelor’s degree in Business Administration, HR, or related field
• 2–3 years of experience in office management and administrative roles within the UAE
• Prior experience with PRO tasks and government liaison work is essential
• Studio or production environment experience is a plus

YOUR SKILLS

• Fluent in English; Arabic is a plus
• Solid knowledge of UAE labor laws, visa processes, and government platforms
• Strong organizational and multitasking skills with attention to detail
• Comfortable managing office budgets, supplier negotiations, and studio logistics
• Ability to work independently and represent the company in external communications
• Proficient in Google Workspace, Apple user and administrative tools

OPPORTUNITY

• Full-time position based in Dubai Design District (d3)
• Work in a dynamic, fast-paced creative environment
• Be part of a global team driving innovation and excellence in influencer marketing