Office Manager Full Time

About Us

At LINKVIVA, we don’t just create events—we craft unforgettable experiences that leave a lasting impact. As a leading experiential agency in the Middle East, we combine innovation, creativity, and precision to deliver high-caliber festivals, activations, and public experiences. With offices in both the UAE and Saudi Arabia, our vision is rooted in legacy-building and human connection.

Why You Should Join Us

🏢 Operational Excellence – Own and manage the heart of the agency’s day-to-day functionality.

🧩 Multifaceted Role – Work across administration, facilities, finance, and culture.

🤝 People-Focused Culture – Contribute to the wellbeing and cohesion of a high-performing team.

About the Role

As Office Manager, you will ensure the smooth and efficient functioning of LINKVIVA’s office operations, providing high-level support to leadership and teams. This role is central to the day-to-day management of the workspace, facilities, vendor relationships, budgeting, and supporting both People & Culture and Client Experience teams. You will play a key role in cultivating a productive, organized, and positive environment.

What You’ll Do

• Manage Day-to-Day Operations – Oversee scheduling, travel coordination, filing systems, and general administrative functions.
• Support Facilities & Inventory – Ensure the workplace is clean, maintained, and equipped (including IT and video studio inventory).
• Oversee Vendor Relations – Negotiate contracts, manage deliveries, and maintain strong external partnerships.
• Budget & Procurement – Develop and manage office budgets, control expenses, and handle petty cash/Alaan Card reconciliations
• Support People & Culture Initiatives – Assist with onboarding, welfare calendar activation, and new joiner experience.
• Champion Client Relations – Coordinate corporate gifting, maintain the client database, and lead communication for milestone moments.
• Support Internal & External Comms – Help with marketing content creation and internal communications in collaboration with the marketing team.
• Legal & Compliance – Ensure licenses, certificates, insurance, and ISO processes are updated and maintained.
• ISO Management – Act as Management Representative for ISO 9001 Certification.
• Reception Oversight – Supervise office assistants and ensure a welcoming, organized front-of-house presence.

About You

✔ Organized & Detail-Oriented – A master of managing operations with structure, clarity, and precision.

✔ People-Centered – Enjoys helping others, fostering a positive environment, and supporting team wellbeing.

✔ Proactive & Responsible – Takes ownership, solves problems efficiently, and thinks one step ahead.

✔ Multitasker – Can seamlessly juggle multiple priorities while maintaining professionalism.

✔ Culture Champion – Embodies LINKVIVA’s values of People, Positivity, Perfection, Pioneering, and Passion.

What You Need to Apply

✅ 5+ years of experience in office management or senior administrative roles.

✅ Proven ability to manage office operations, budgets, vendors, and support functions.

✅ Fluent in written and spoken English.

✅ Proficiency in Microsoft Office and office management software.

✅ Previous experience working in the Middle East is preferred.

✅ Demonstrated experience in supporting leadership and managing confidential information.