Office Manager/Receptionist Full Time

Aurora Aviation is a leading international aviation services company. Our multilingual team provides flight support and flight management services, exceeding client expectations and promoting excellence. We work with commercial airlines, private jets, cargo, and medical charters, operating within a continually expanding global network.

We are looking for a highly organized and proactive Receptionist/Office Manager to join our team. The ideal candidate will be responsible for ensuring smooth office operations, supporting all departments, and creating a professional work environment. This role requires fluency in Russian and strong English communication skills.

Key Responsibilities:

Office Management & Administration:

• Facilitate the office’s day-to-day activities to ensure employees can work efficiently (organizing meals, ordering snacks, stationery, and supplies).
• Manage procurement activities and maintain relationships with contractors.
• Monitor the condition of the office, furniture, and equipment, ensuring timely maintenance.
• Handle office budgeting and reporting.
• Manage correspondence, interact with couriers, and oversee document handling.

Reception & Employee Support:

• Greet and assist guests, ensuring a professional and welcoming office environment.
• Organize and coordinate meetings, including scheduling and preparing meeting rooms.
• Support employees with onboarding and resolving administrative inquiries.
• Assist in organizing corporate events and office gatherings.
• Order and manage office key cards and access control.

Skills & Qualifications:

• 3+ years of experience in administration, office management, or facility management.
• Fluent in Russian; Upper-Intermediate+ English proficiency.
• High level of attention to detail, flexibility, and adaptability.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle various situations professionally and efficiently.

What We Offer:

• Competitive salary package based on experience and qualifications.
• Comprehensive benefits package, including health insurance and annual leave.
• Professional development opportunities and career growth potential.
• A dynamic and collaborative work environment.