Procurement Officer Full Time

As the Procurement Officer, you are primarily responsible for sourcing goods and services at the lowest price while maintaining the highest standard and quality, alongside ensuring a good business relationship with all market-leading suppliers and vendors under each sector.

In this role, you will:

• • Prepare RFQs while collaborating with concerned department stakeholders for technical points and requirements and sharing the exact requirements with suitable service providers/contractors/suppliers;
  • Vet vendors based on previous history of dealing with them, vendor’s client base, vendor’s past projects, etc.;
  • Follow up with suppliers to obtain quotations with specifications and details, discussing payment terms with vendors based on company policies;
  • Prepare CSTs based on the tenders and proposals received, discuss and provide clarity on the same, and get approvals from departmental heads, finance, etc.;
  • Raise purchase requisitions and purchase orders through company-wide software under the concerned business vertical / department-allocated budget, obtaining approvals for any excess budget spend, etc. from finance etc;
  • Follow up with concerned stakeholders for timely approvals of purchase requisitions and orders and share the same with vendors
  • Follow up with vendors to ensure timely delivery of goods and services in good condition to the required site/department POC;
  • Responsible for back-end documentation like GRN creation, verification of delivery notes containing signature/stamp of the receiving person;
  • Follow up with accounts and finance and ensure smooth payment workflow and timely payments are being made to vendors as per the agreed terms;
  • Explore markets to find alternate vendors/suppliers for regular purchase items to ensure a resilient supply chain without dependency on a single vendor or supplier without compromising the quality aspect of goods and services.

Requirements

• • Educational qualification relevant to the departments- Engineering / MBA in supply chain management / B.Com. / M.Com;
  • Other certifications pertaining to the supply chain field are also desirable;
  • A valid UAE driving license is desirable
  • Minimum of 2 years UAE work experience in relevant roles in procurement/purchasing/supply chain while dealing with multiple departments like IT, marketing, HR and facilities management
  • Knowledge and experience using accounting software for purchase requisitions/purchase orders creation, GRN creation, etc., like Sage, BPM, Coupa, Microsoft Dynamics AX, etc.;
  • Knowledge and experience using inventory management software or modules like Facilio, Zoho, Oracle, etc
  • Good communication skills to ensure that requirements are being conveyed clearly to suppliers, as well as to internal stakeholders when required;
  • Presence of mind to evaluate the urgency of the requirement and work out a contingency plan to source requirements in emergencies where the equirement is urgent
  • Self-driven to understand the exact requirements of end users;
  • Process-oriented to ensure all company-wide policies and processes are being complied with;
  • Attention to detail to ensure that required quality/specifications are being met and the same is being appropriately documented via official communication channels

Benefits

• A fast paced, high performing team
• Multicultural environment with over 50 different nationalities
• Competitive Tax-free Salary
• Comprehensive Health Insurance
• Annual Air Ticket Allowance
• Employee discounts at multiple vendors across the emirates
• Rewards & Recognitions
• Learning & Development