Procurement Specialist Full Time

As a Procurement Specialist I, you will be a Business Partner for our sites, in a cross-functional environment with Operations, Procurement peers, support departments, and Suppliers. This will empower you to procure value-adding solutions to the Business. You will also play a key role in driving continuous improvement, innovation, sustainability, and preventing legal & supply risks, through your Procurement missions.

Key job responsibilities

The role is an individual contributor (IC). Overall the role delivers Key SPO Performance Indicators targets that deliver value for the Business such as savings, compliance, sustainability, Invoice on Hold and more

Sourcing And Project Delivery

• Manage the SPO Process and policy, from needs detection to execution of sourcing requirements, at local, regional, country, and cross continent levels.
• Anticipate and understand the business needs, to provide the right Procurement strategy with optimal requirements.
• Lead sourcing, suppliers due diligence, negotiations, risk assessments, and other best practices, using Coupa (ERP) and other tools.
• Conduct market research and evaluate Suppliers manufacturing capabilities to enhance/develop GPO Suppliers base, for current and future needs.
• Deliver projects (RFI, RFQ, etc) with different spend thresholds / complexity / risks / confidentiality / and time constraints. Analyze solutions and make recommendations to the Business.
• Execute and support GPO projects and initiatives (tenders, cost optimizations, sustainability, process improvements etc.) of different scales and magnitudes. Additionally, support the critical yearly peak readiness (e.g. capturing and documenting Lesson Learned and Successes, creating pre-peak readiness presentations, and executing playbook actions).

Internal Partnership

• Be the face of Procurement for operations on site, and build effective business partnering.
• Proactively partner with (i) Site Leadership (ii) other GPO teams such as Category or Global Supplier Management (iii) key partner functions such as Finance or Legal.
• Where appropriate lead MBR and QBR with main internal and external stakeholders (GM, Change, RME, Vendors). Additionally, bring your expertise to key supplier meetings, or internal processes such as GEMBAs and Daily Deep Dives.
• Act as Subject Matter Expert (SME) to add value to procurement local categories and processes. Identify and leverage savings opportunities, perform spend analysis, and support strategy definition for the country network. Deliver additional monetary value by using diverse cost/revenue management leverages (operational savings, revenue generation, warrants, long term contracts). Have the ability to extend SME responsibilities to different scales, including EMEA level.
• Be an ambassador of the internal Spending & Transaction and GPO policies. Educate and drive correct behaviors from Business Partners towards those rules and best practices.
• Provide functional skills trainings, including to other GPO members.

Systems/Tools

• Utilize various applications and systems to provide reliable reporting and data (ERP, Quicksight, PowerBI, etc) including Supplier performance metrics.
• Use and enhance the available tools to analyze and leverage opportunities and risks on spends, categories, vendors, legal, and other aspects

Supplier Management

• Deliver contracts from A to Z mastering CLM (Contract Life Management) and drive contract compliance from Suppliers.
• Create, negotiate, and execute contractual agreements such as Work Orders and thorough Supply Agreements.
• Manage supplier performance where required as per relevant supplier performance governance
• Ensure the highest levels of services provided based on quality, maintenance, costs, sustainability, lead times, and other key elements.
• Lead and support MBR/QBR where required this includes being the voice of our Suppliers and by making sure the payment process is running smoothly, they have the support needed, and take corrective and preventive measures if needed.

Basic Qualifications

Bachelor’s Degree with Procurement or Supply Chain or significant Procurement experience,

• Relevant experience in a Procurement environment,
• Proficient computer literacy in MS office suite,
• Qualifications and/or experience in sourcing, contract management, or equivalent role,
• Negotiation skills (internal and external)
• Contract management skills
• Highly proficient in spoken and written English

Preferred Qualifications

• Degree with Procurement or Supply Chain focus,
• Experience working in a large, global, highly matrixed organization.
• If no Procurement-related degree (or on top of it), CIPS/EIPM accreditation or equivalent functional knowledge or accreditation.
• Experience of ERP (SAP/Coupa)
• Able to manage multiple complex and simultaneous projects requiring frequent communication, organization, time management, analysis methodology, and problem-solving skills.
• Able to work in a large, global, highly matrixed organization.
• Highly self-motivated and customer-centric.
• Able to manage the supplier relationship
• Able to demonstrate problem-solving and analytical competence, with the ability to identify complex issues, develop & deliver solutions.
• Able to effectively manage stakeholders across multiple business functions, sites, regions, and business units.
• Clear communicator, writer, able to run meetings and present in front of an audience