Project Support Administrator Full Time

Key Responsibilities

• Administers the document management system including processes like acquiring, cataloguing, preserving and accessing storage of project records and information.
• Compiles and maintains controlled records for the Department and vendors associated with various projects being undertaken by Otis.
• Determines and enforces document control needs for Otis to meet internal and external requirements.
• Manages storage and accessibility to crucial documents through modern, digital and technologically advanced processes, for easy storage and retrieval.
• Archives all project related documents for future references on projects.
• Maintains level of security and access control on controlled documents to prevent unauthorized access.
• Monitors the distribution of sensitive documents between departments and individuals in order to ensure a proper tracking mechanism.
• Conducts regular review audits to ensure information on all records is accurate and up to date.
• Ensures prevention of fraudulent documentation through routine checks.

Minimum Qualifications

• Associate degree in Business Administration/Management or equivalent
• Relevant certification such as DCC Certified Document Controller (CDC) or equivalent
• UAE Nationals Preferred