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Procurement
Purchase Executive Full Time
Job Description
- Monitors the movement of medications and checks expiry dates.
- Orders and receives, oversees the ordering and receipt of medications, stock, and supplies for the pharmacy; uses the department’s computer system to verify all transactions.
- Assists pharmacy staff in evaluating new products and suggesting substitutions when necessary.
- Inspects medications received from the store for accurate quantity, condition, batch number, and expiry; verifies that stock meets specifications and that orders are complete; resolves order issues with the store and pharmacy.
- Maintains stock based on movement, tracking fast- and slow-moving medications. Investigates discrepancies in billing or quantities, and informs the pharmacist to liquidate non-moving items.
- Transfers medications to the inpatient pharmacy or other hospital departments as needed. Oversees the distribution of medications by processing requisitions and stock numbers; maintains records of stock received and issued.
- Maintains a clean, sanitary, and orderly storeroom.
- Performs regular inventory checks of stock supplies; maintains inventory and determines redistribution actions for stored medications as necessary.
- Compiles orders for purchasing and verifies receipt of orders with accounts payable.
- Supervises the activities of other store assistants by directing or assigning work; may provide direction in the Supervisor’s absence.
- Prepares purchase requisitions to other NMC stores and follows up with the store to arrange timely medication delivery.
- Conducts physical verification of inventory using an ERP-based inventory system.
- Follows up on daily medication consumption to maintain stock levels.
- Informs the Supervisor of near-expiry products, slow-moving, and non-moving items.
- Reconciles stock transfer reports from the main warehouse.
- Complies with all OSH and infection control policies, standards, and procedures, and cooperates with hospital management to meet these requirements.
- Works in accordance with documented OSH procedures and instructions.
- Is familiar with emergency and evacuation procedures.
- Notifies OSH hazards, incidents, near misses, and issues, and assists with risk assessments and incident reports.
- Complies with waste management procedures and policies.
- Attends applicable OSH/Infection control training programs, mock drills, and awareness programs.
- Uses appropriate personal protective equipment and safety systems.
Qualifications
- At least a Bachelor of Commerce (B.Com.) degree; previous storeroom experience is preferred.
- Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
- Proficient in spoken and written English; knowledge of Arabic is advantageous but not essential.
- Related training or seminars in Store Management are advantageous (e.g., ISO 9000 awareness certificate, Diploma in Stores Management).
- Computer literate.
