Purchasing Supervisor Full Time

Job Description

• Fully conversant and abide the policies and procedures implemented on the process of procurement.






• Be aware of the fluctuations in the consumption pattern and be proactive with the slow moving and non-moving items.

Maintain the cleanliness in the area and respect the standard implement in storing.

• Verify all the incoming goods against the receiving records.
• Issue supplies only on authorized requests and maintain updated inventory records all the time.
• Ensure the stocks are not accessible after hours without the duty Manager’s approval and ensure that all such issues taken place after hours are brought to the attention of the cost controller next working day.
• Perform regular inventory verifications for quantities, product quality and expiration date for items stored.
• Perform monthly inventories for all products stored and assist the cost controller for outlet inventories.
• To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
• Respect the policies and procedures implemented on the process of receiving.
• Support and encourage the objective of cost control and maintain traces for audit.
• Maintain records for municipality and local authority requirements.
• Update the purchasing manager and the Executive Chef on rejected deliveries, short supplies and non-supply of products for alternative actions.
• Where appropriate obtain specialist opinion on the quality of the supply from department concern.
• Secure the product received on behalf of the hotel and arranged deliver to them to respective department or stores without delays.
• Create credit notes where appropriate.
• Documentation of hotel properties returned, send out for repairs and refilling etc.; and follow-up on their return.
• To receive any stuff from Supplier with the proper and complete documentation.
• To verify the number of items or the weight by physical check
• To examine both quality and quantity of goods received.
• To ensure that goods are promptly move to store or concerned department.
• To ensure that outgoing goods are properly documented and accounted for.
• To be responsible for all documentation such as the Receiving Record, the Receiving Report and the Daily Summary Receiving Report.
• Update the accounts payable with all supporting at the end of the day.
• Maintain updated documents related to supplies on order in fine and in the inventory system.

Qualifications

• Previous experience in a similar role in a 5* hotel required
• Purchasing experience is a MUST
• Computer literate in Microsoft Window applications and or relevant computer applications required
• University/College degree in a related discipline preferred
• Excellent administrative, interpersonal, written and verbal skills
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities
• Highly responsible & reliable with exceptional attention to detail
• Ability to work cohesively as part of a team
• Ability to focus attention on guest needs, remaining calm and courteous at all times