Receptionist II Full Time

Duties and responsibilities:

• Order and maintain full records of building/office access cards and AECOM lanyards
• Responsible for answering all incoming calls, knowledgeable in using telephone system to accomplish this task
• Maintain and update stationery & pantry for monthly inventories and stocks.
• Assist with preparation for special meetings and events.
• Provide admin support for departments when needed such as (reports, letters, and taxi bookings)
• Schedule drivers for the pickup of new joiners in designated hotel and other management service request.
• Monitors weekly vehicle usage and update in weekly tracker of mileage.
• Assist senior management for expense report (Amex & cash).
• Ensure the cleanliness of reception and always deliver excellent customer service.
• Screen calls, route them to their proper recipient, take and relay messages as needed.
• Distribute incoming and outgoing mail, eliminate junk mail, and identify those of the highest priority.
• Manage the conference/meeting room bookings of the whole office.
• Updating the internal telephone directory on regular basis.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment inventories.
• Responsible in ensuring that timecards are submitted on time, adjusting as required and entering timecards for employees who do not have access to ORACLE.
• Always cover the desk and ensure that guests have completed the HSE induction and received a visitor badge in exchange of their IDs.

Minimum Requirements

• At least 3 years of experience as a Receptionist.

Preferred Qualifications

• Any degree