Sales Secretary Full Time

Key Responsibilities

• Create and update project statuses in the CRM system






• Support automation initiatives for offer and order confirmation form preparation
• Ensure seamless digitalization of the order-to-cash process
• Acknowledge orders after LPO/Order Confirmation/LOI has been received
• Ensure all documentation complies with audit requirements
• Identify and implement process improvements to enhance sales operations efficiency
• Collaborate cross-functionally with other departments to streamline processes
• Draft, reference, and coordinate letters
• Research relevant information and leads from databases, forwarding them to the appropriate sales personnel for action
• Monitor market tenders and provide insights for strategic decision-making
• Ensure data accuracy and quality in project evaluation
• Prepare queries and analyses using Power BI for internal sales meetings
• Assist with sales and marketing events

Qualifications

• Qualification in sales, administration, business, or a related field
• Proficiency in CRM systems and experience in automation tools
• Strong understanding of digitalized order processing and workflow automation
• Advanced proficiency in all MS Office applications, especially Excel and Power BI
• Excellent level of spoken and written English
• Outstanding communication skills, with a professional, supportive, and proactive attitude
• Ability to work independently and take initiative
• Reliable, confident team player
• Quick learner, with the ability to think outside the box and find solutions
• Passion for process optimization and continuous improvement
• Go above and beyond