Specialist – Technology Procurement Full Time

To provide specialist expertise into the procurement of technical IT products and services in line with the company’s approved procurement and contract procedures.

KEY ACCOUNTABILITIES

Key Activities

• Prepares all RFPs (Requests for Proposals), RFQs (Request for Quotations), and issues ‘Invitation to Bid/Tender’ letters and all related documents in coordination through appropriate sources including: newspaper / commercial advertisement in cooperation with concerned business unit/department.
• Handles all incoming documentation concerning contract performance ensuring that all contract actions are being completed according to the regulation of flydubai and Government.
• Conducts contract lifecycle performance management which involves vendor performance tracking/reviews and applying any necessary corrective measures to ensure optimal services.
• Provides a full financial evaluation of submitted proposals and presents findings to the respective approvers.
• Negotiates with vendors on the submitted tenders to improve service offerings and/or reduce the associated fees or the project duration.
• Coordinates with the relevant stakeholders to conduct a full technical evaluation of the shortlisted proposals.
• Ensures that all necessary award documentation (purchase orders, signed contracts etc.) are prepared to eliminate any risk of project delayed delivery.
• Maintains and grows flydubai’s approved vendor list as well as enhances flydubai’s supplier relationship management (SRM) for both existing suppliers as well as potential suppliers.
• Negotiates and completes all necessary formalities related to contract amendments, renewals and extensions minimizing any impact on flydubai’s operations.
• Provides input to and oversees the completion of prequalification process on all potential vendors ensuring that flydubai’s approved vendor management policies are adhered to. This involves a detailed analysis of all provided documentation (licenses, company profiles, financial statements etc.)
• Analyses and prepares a full report highlighting key performance indicators and relevant metrics (spend statistics, savings etc.) on the portfolio handled.
• Conducts training sessions on the approved procurement systems and processes to end users.
• Maintains records & relevant documentations related to all stages of the procurement cycle.

Qualifications

MINIMUM QUALIFICATIONS / EXPERIENCE/ KNOWLEDGE / SKILLS

Minimum Qualification

• Bachelor’s Degree/Diploma
• Specialized training in: Procurement/Supply Chain Certification (CIPS or similar)

Experience

• At least 5 years previous experience in similar role essential

Knowledge / Skills

• Procurement related ERP software
• Spoken and written Arabic is an advantage

CORE COMPETENCIES

• Customer Focus
• Team work
• Effective Communication
• Personal Accountability & Commitment to achieve
• Resilience and Flexibility (Can do attitude)