The role supports the Finance Manager in the daily operation of the department, working capital management, general finance that encompass budget, as well as internal and external reporting needs, tax and compliance for the UAE offices and KSA.
Provide working capital support to the UAE offices and KSA. Ensuring a comprehensive and commercially focused billing and credit control service.
Other support focus is to provide accounts payable support to the UAE offices and KSA. This includes both liaising directly with external suppliers to ensure that payments are paid in a timely and accurate manner, and internally that costs are posted to the appropriate general ledger account codes reviewing and correcting monthly.
Success in the role derives from being able to influence the development and implementation of all aspects of financial strategy, planning, working capital management, business management and business development.
The UAE Finance Team headcount is currently 2. The UAE Offices have annual revenues of circa $24m; 7 Partners and approx. 40 Lawyers.
The role has a direct influence on billing and cash collections – circa $24m annually and has the sole responsibility for the production and collection of all bills.
The role has a direct impact on the supply of client information and compliance with Policies and Procedures.
The role works closely with all UAE Partners and Lawyers and the Finance Advisor and Finance Manager, as well as business teams in the UAE, the Asia Finance team and Shared Services in Warsaw.
The role requires direct client contact including sole responsibility for all communications with client finance departments including the sending of all client reminder letters and reminder courtesy calls.
The role provides support to Dubai, Abu Dhabi and KSA.
Requires close links with colleagues in Asia and other offices, and strong remote working relationships.
Responsible for the integrity of the financial information and reporting.
Key Responsibilities And Challenges
Key financial process management
Supporting the achievement of an efficient matter management process.
Continuously improve internal control and compliance, enforcing policies and procedures that safeguard the assets of the Firm.
Assisting in preparation of month-end and year-end closing.
Assisting with internal and external auditors requirements.
Conducting monthly WIP and Debts meeting with Partners and Matter Managers
Responsible for the work in progress (WIP) management and billings support for the office including:
Production of Dubai, Abu Dhabi and KSA draft and final bills.
Assisting in the management of the WIP days below budgeted days and in doing so consistently deliver the monthly billing targets.
Production of financial reports for clients as well as Partners including customised matter / costs analysis and regular detailed billing schedules for Clients.
Ensuring accurate entry into the firms accounting systems of all billing actions. (billing estimates and NIM)
Dealing with all billings queries promptly and efficiently, adhering to the firms policies and procedures.
Ensuring compliance with Solicitors Accounts Rules and withholding tax and VAT regulations.
Responsible For The Cash Collection Process Including
Assisting in the management of the debtor days below budgeted days and in doing so consistently deliver the monthly cash targets.
Conducting direct communication with Clients at the finance level as per the UAE cash collections process.
Responsibility For The Local Cost Accounting Including
Overseeing the preparation of local cheque payments and bank transfers.
Overseeing the weekly reconciliation of the petty cash, forecasting monthly expenditure to replenish accordingly.
Assisting with preparation of weekly cashflow forecast.
UAE and KSA Tax
Assisting with preparation of quarterly UAE VAT returns.
Monthly preparation of KSA Tax compliance report (reviewing timesheets, travel documents, travel tracker).
Business Performance Management
The Role Requires The Need To Influence Practice Groups
Be the key credit control advisor to the partners and practice management.
Taking the lead in ensuring billings and collections are in order as well as Proactively monitoring performance through NIM days
Tracking billing and collection performance against agreed targets, and where targets will not be achieved, it will be highlighted to finance manager and Partners in a timely manner.
Be familiar with and appreciate the significance of the firms strategy and vision and its implication for the practice.
Be alert to developments in the functions and highlight the potential financial implications.
Provide analysis to, and resolve queries from, the UAE Finance Manager and Partners as requested.
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