The role will support the Divisional Management team in all Finance and Administration matters. This will include (a) decision support for budgeting / forecasting/ MIS and KPI achievement (b) ensure compliance with company policies and procedures with major emphasis on – cash control, sales accounting and approvals credit controls & approvals, stock controls, audit report follow-up and (c) day to day internal controls review and improvement.
Budget / MIS and KPI monitoring
Support branch management and BAMs on preparation of Budget/ Forecast, Performance summary and review of variance analysis.
Support GM – Retail in review of on Retail KPI trends and improvement plans with Branch Management.
Prepare reports and analysis for monthly Branch reviews to be held with GM Retail & BUFM
Ensure practices are in place for review of daily collection and deposit of cash and cheques by branches and scrutinise GL control accounts for exceptions and petty cash management and co-ordinate with AFSS (Al Futtaim Shared Services).
Sales Accounting and control
Oversee via the BAMs to ensure :
All documentation is complete as per company procedures for all Finance / Cash / Credit / Inter and Intra company deals.
Authorise release of VCC and Sales letter as per company procedure.
Validation of Sales document pack /LPO and credit approval or clear funds/ registration copy and authorise final release of the vehicle for customer delivery.
Process refunds within the sub-delegated authority /documentation and facilitate refund process with AFSS for beyond authority levels.
Check and validate all agreed check list before confirming passport release of branch staff.
Oversee via the BAMS :
Ensure Stock controllers adhere to standard documentation and procedures with regard to stock movements and best practices followed on stock management of on-site stocks including Demo/display/Damaged stock.
Ensure adequate insurance coverage for dealership assets at all times.
Review periodical physical inventory and reconciliation to ensure physical stocks match with the system stocks.
Oversee via the BAMS :
Process credit application request for AFSS approval and maintain relevant documentation as per approved credit deals
Authorise credit requirements within the framework of sub-delegated credit release authority from AFSS.
Facilitate submission of Finance deal packs and provide support and follow up with AFF for early collection of bank debts.
Review with the Retail / SME team on overdue and collection on periodical basis and provide status report to BSM and BUFM
Internal Audit review and recommendations
Facilitate Group internal audit review of branch operations and ensure implementation of audit recommendations.
QUALIFICATIONS, EXPERIENCE, & SKILLS:
Minimum Qualifications and Knowledge: Bachelors in Accounting
Minimum Experience: 4/5 years experience in Accounting/Finance
Job-Specific Skills: Analytical, process oriented, good communication skills, exposure to ERP
Behavioural Competencies: Should be able to plan and prioritize tasks, persuasive skills, Kaizan attitude, Self starter; and a strong team player.
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