Admin Assistant Full Time NEW

Admin Assistant jobs in Dubai offer opportunities for organized professionals seeking to build their careers in office administration and business support. DAMAC Properties is an employer to explore for candidates interested in administrative roles within the UAE’s real estate sector. Applicants with experience in document management, data entry, appointment scheduling, correspondence, and office coordination can review the vacancy to determine whether their skills match the employer’s requirements. Strong communication, time management, and computer skills, along with familiarity with office software and administrative procedures, can be valuable for candidates pursuing administrative careers in Dubai.

Procurement Administration

• Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs).
• Maintain organized procurement documentation and electronic records.
• Update procurement trackers, order status reports, and other monitoring files.

Supplier and Quotation Coordination

• Send Requests for Quotation (RFQs) to approved or relevant suppliers.
• Coordinate with suppliers regarding quotation submissions, order acknowledgements, delivery dates, and required documentation.
• Maintain and update supplier contact information and procurement records.

Data Center Procurement Support

• Coordinate with Data Center stakeholders to monitor urgent and operational procurement requirements.
• Assist in tracking critical orders to minimize delays that could affect Data Center activities.
• Maintain clear records of Data Center procurement requests and their current status.

Purchase Order and Delivery Tracking

• Monitor open Purchase Orders and maintain an updated delivery schedule.
• Coordinate delivery information with the requesting department, warehouse, logistics, or site personnel where applicable.
• Escalate significant supplier delays or delivery issues to the responsible Procurement team member.

Invoice and Payment Documentation

• Assist in coordinating supplier invoices with Purchase Orders and supporting documents.
• Follow up on missing invoices, delivery documentation, approvals, or other information required for payment processing.
• Coordinate with Procurement, Finance, and suppliers regarding invoice documentation and payment-status queries.

Procurement Reporting and Data Management

Prepare periodic reports covering areas including, but not limited to:

• Open Purchase Orders
• RFQ status
• Supplier quotations
• Outstanding deliveries
• Invoice/payment documentation status
• Urgent Data Center procurement requirements
• Assist with data preparation for management reports, meetings, audits, and procurement reviews.
• Functions within the framework and boundaries of DAMAC policies as well as overall organisational and governance frameworks.

Minimum Qualification

• Diploma or Bachelor’s degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline

Minimum Experience

• 5–10 years of experience in Procurement
• Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is a definite advantage.
• Good knowledge of procurement documentation and purchasing processes.
• Strong computer skills, particularly Microsoft Office.

The Admin Assistant opportunity associated with DAMAC Properties in Dubai may interest candidates looking to develop their skills in administration and office operations. Before applying, job seekers should review the official vacancy announcement to confirm the required qualifications, experience, and responsibilities. An updated CV highlighting organizational abilities, document handling, data entry, communication, and proficiency in office software can help applicants present their strengths. Candidates can also explore related administrative assistant, office coordinator, document controller, and property administration vacancies across Dubai and the UAE to find opportunities suited to their experience and career goals.