Admin Assistant Full Time

We are seeking an experienced Administrative Assistant with strong technical skills to support our executive team.

The ideal candidate will have a proven track record of providing executive-level administrative support and possess excellent communication, organizational, and interpersonal skills.

Responsibilities

• Communication Management: They handle all communication on behalf of the executive, including answering calls, responding to emails, and drafting correspondence.
• Meeting Coordination: They coordinate and schedule meetings, prepare agendas, take minutes, and ensure that all action items are completed.
• Project Management: They manage special projects and initiatives, working closely with the executive to ensure that deadlines are met and objectives are achieved.
• Budget Management: They assist the executive in managing their budget, tracking expenses, and processing expense reports.
• Office Management: They manage the office and provide administrative support, including managing files, maintaining supplies, and organizing the work environment.
• Liaison with Internal and External Stakeholders: They act as a liaison between the executive and internal and external stakeholders, including clients, vendors, and other executives.

Requirements

• Bachelor’s Degree in Business Administration, communications, or a related field (preferred).
• Proven experience for 2-3 years as an Executive Admin or similar role.
• Excellent communication skills.
• Exceptional organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Preferably a “Tech Savvy” candidate.
• Knowledge of different software applications such as Microsoft Office Suite, Adobe Creative Suite, and cloud-based productivity tools like Google Docs.
• Ability to use social media platforms, online collaboration tools, and project management software.
• Strong attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Knowledge in Filipino and Arabic language