Administrative Assistant Full Time

The role of the invigilator:
To ensure that examinations are conducted according to the regulations to:

•   Ensure all candidates have an equal opportunity to demonstrate their abilities.
•   Ensure the security of the examination materials before, during and after the examination.
•   Prevent possible candidate malpractice.
•   Prevent possible administrative failures.
General requirements

•   Experience of invigilation is not required as training in the role and duties of an invigilator will be provided.
•   Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known, understood, and will be followed at all times.

An ideal candidate will:

•   Be reliable, flexible and readily available during main examination periods.
•   Have effective communication skills and good interpersonal skills.
•   Work well as part of a team.
•   Be confident and a reassuring presence to candidates in examination rooms.
•   Be able to give instructions and manage situations involving different groups of people.
•   Have basic IT skills (familiar with use of email, mobile phone messaging etc.)
•   Seek to achieve competence in the role and a rigorous understanding of the JCQ regulations.

Main duties

•   To conduct examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body and Yasmina British Academy regulations and instructions.
•   To have a key role in upholding the integrity and security of the external examination/assessment process.

Before examinations

•   Report to and be briefed by the exams officer prior to each exam session.
•   Keep confidential exam question papers and materials secure before, during and after exams.
•   Ensure exam rooms are set up according to the requirements.
•   Admit candidates into exam rooms under formal examination conditions.
•   Give full attention to conducting the examinations properly.
•   Identify candidates and seat candidates according to the required arrangements.
•   Distribute the correct question papers and exam materials to candidates.
•   Instruct candidates in the conduct of their exams.
•   Deal with candidate questions.
•   Start exams.

During examinations

•   Supervise and observe candidates at all times and be vigilant throughout examinations.
•   Keep disruption in examination rooms to a minimum.
•   Deal with emergencies or irregularities effectively.
•   Record/report any incidents, disruption or irregularities.
•   Complete attendance registers
•   Deal with candidate questions according to the regulations.

After examinations

•   Instruct candidates in finishing their examinations and collect examination scripts and materials.
•   Dismiss candidates from the examination room.
•   Check candidates’ names on scripts, match the details on the attendance register.
•   Securely return all examination scripts and materials to the exams officer

Other tasks

•   Undertake training, update and review sessions as required.
•   Undertake, where required and where able, other duties requested by the exams officer, for example:
o   Centre supervision of examination timetable clash candidates between examination sessions
o   Facilitating access arrangements for candidates, for example as a reader, scribe etc. (full training will be provided)
o   Other exams-related administrative tasks including maintaining question paper security by supporting the ‘second pair of eyes check.