Administrative Assistant Full Time NEW

Are you searching for a professional Administrative Assistant job in Dubai within the real estate sector? fäm Properties Careers UAE offers exciting opportunities for candidates experienced in real estate CRM software, property listing management systems, document control procedures, client relationship management platforms, mortgage processing coordination, commercial property administration, leasing documentation, sales support operations, and corporate office management systems. Administrative assistants play a crucial role in ensuring smooth office workflows, maintaining accurate property records, and supporting high-value real estate transactions in Dubai’s competitive property market.

Key Responsibilities:

• Manage and update recruitment-related documentation, including job postings, candidate resumes, and interview feedback.
• Assist in the onboarding process for new hires, ensuring all necessary paperwork and orientations are completed.
• Maintain accurate and up-to-date records in our applicant tracking system.
• Prepare and distribute recruitment reports and metrics to support data-driven decision-making.
• Liaise with Recruiters and hiring managers to ensure a positive and efficient recruitment experience.
• Assist with the planning and execution of recruitment events, such as job fairs and open houses.
• Provide general administrative support to the Recruitment Team, including managing correspondence and handling inquiries.
• Handle correspondence, manage inquiries, and provide general PA support to the Recruitment Manager as needed. This may include managing emails, preparing documents, and handling confidential information.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with applicant tracking systems is a plus.
• Excellent verbal and written communication skills.
• Ability to work effectively under pressure and handle sensitive information with discretion.
• A proactive attitude with a strong customer service orientation.

Dubai’s real estate market continues to attract global investors, increasing demand for organized administrative professionals with expertise in CRM systems, property documentation, and corporate support services. Working with fäm Properties provides exposure to structured brokerage operations, advanced property management technologies, and high-value real estate transactions.