Administrative Assistant Full Time

Administrative Assistant jobs in Dubai offer opportunities for candidates interested in office coordination, document management, and business support. Emarat is a company job seekers may wish to follow for relevant career updates in the UAE. Before applying, check the official vacancy announcement for the latest eligibility criteria, responsibilities, experience requirements, and application instructions. Candidates with strong communication, organizational, computer, and time-management skills can highlight relevant experience in their CV to improve their application for administrative support positions.

Role Responsibilities:

• Provides a professional private secretarial service for Retail Autocare Services, routing callers and correspondence as necessary and takes initiative in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and appropriately
• Assist in organizing and conducting stock audits to ensure accuracy and compliance with inventory management processes
• Support in scheduling regular maintenance for retail outlets, ensuring that any required repairs or servicing are logged and addressed in a timely manner.
• Enter sales data into relevant systems, ensuring that records are accurate and up to date for both fuel and non-fuel products sold across retail outlets.
• Maintains the Autocare Services filing and data retrieval systems and organizes internal correspondence distribution systems, tracking correspondence as required.
• Makes arrangements for meetings, ensuring all participants are aware of timing.
• Performs additional assignments as directed by Line Manager.
• Receives/attends customer feedback related to the retail operation (By Phone, Fax & Internet), follow up with the concerned person.
• Prepares monthly report for customer feedback & action taken (Distribute to Line Manager).
• Maintains file record of all customer feedback.
• Updates Emarat Retail staff list on a monthly basis.
• Updates/maintains Retail staff termination & resignation record.
• Upload and distribute “BI” reports, REVEX Reports & Summary of the Retail Network (COCO) Performance.
• Drafts relevant documents for the Gas Oil/Fuel price changes and follow up with the concerned staff.
• Updates/maintains stations directory list of Emarat website.
• Prepare/assist requirements for star of the month ceremony and follow up with the concerned people.
• Prepares mystery shopper monthly record.
• Prepares/updates tank dry-out record.
• Prepares/updates retail competitor intelligence data and follow up with RME/DME’s.
• Prepares records for all Standard Operating Procedures updates.

Preferred Educational Qualifications: 

• Bachelor’s degree in business administration, or related filed.

Experience:

• Required: Minimum of 6 years of experience.
• A minimum of 4 years of experience may be considered exceptional for candidates of high caliber.

Candidates interested in Administrative Assistant jobs in Dubai should review the latest vacancy details from Emarat and apply through the official recruitment channel specified by the employer. Prepare an updated CV that clearly describes relevant administrative experience, document-handling skills, computer proficiency, and office coordination responsibilities. Confirm the required qualifications and experience before submitting your application. Job seekers can also explore related office administrator, administrative coordinator, and office assistant vacancies across Dubai to identify additional opportunities that match their skills and career goals.