Executive Assistant Full Time

What We’re Looking For

• Minimum 4 years experience as an Executive Assistant in Dubai with a luxury hospitality brand, in a high volume environment or a similar executive support role
• Ability to organize multiple projects, manage and priorities multiple tasks and meet deadlines
• Strong communication and listening skills
• C-Suite experience is a must
• An ability to find creative solutions while taking ownership for all duties and tasks assigned
• Ability to handle pressure, prioritize tasks, and meet deadlines
• Strong working knowledge of industry regulations is beneficial
• ‘FIVE-Styled’ Visionary thinking by finding creative solutions, while taking Ownership for all duties and tasks assigned.
• Impeccable communication skills, both verbal and written, with fluency in English (any additional languages are a plus).
• A Team Player and ‘People-Oriented’ leader, passionate about Motivating and Training a successful and productive Sales Team.
• A hands-on attitude, fuelled by a ‘Can-Do!’ Spirit.

Key Responsibilities

• Maintain the daily schedule of the C-Suite executives with precision, ensuring no overlaps or conflicts
• Coordinate internal and external meetings, including client appointments, business reviews, and team events.
• Organize travel itineraries, including flights, accommodation, and ground transportation
• Serve as the first point of contact for internal and external stakeholders on behalf of the executives
• Draft, proofread, and manage correspondence, emails, reports, and presentations with attention to grammar and tone
• Prepare agendas, briefings, and documents ahead of meetings
• Record minutes during meetings, track action items, and ensure follow-ups are completed
• Handle sensitive information with the highest level of confidentiality and professionalism