Executive Assistant Full Time

Looking for a professional Executive Assistant job in Dubai? Rayqube Careers UAE offers excellent opportunities within the corporate consulting and business strategy sector. This role focuses on C-level executive support, calendar and travel management, confidential documentation handling, financial coordination, ERP system administration, board meeting preparation, and project management assistance, making it one of the most sought-after executive office positions in Dubai’s enterprise market.

Key Responsibilities Strategic Support & Coordination

• Partner with the CEO to prioritize initiatives, meetings, and client engagements.
• Prepare briefings, background research, and summaries for each external meeting.
• Attend select meetings with or on behalf of the CEO; capture actions and ensure next steps are executed.
• Maintain confidentiality and manage communication between internal teams and external partners.

Business Development & Partnerships

• Build and maintain relationships with architects, consultants, clients, and event partners.
• Represent Rayqube and VAVE at client meetings and industry events with professional confidence.
• Draft Post-Interaction Action (PIA) reports and follow through with teams until completion.
• Track all opportunities in CRM — ensuring visibility across CEO and COO offices.

Operations & Follow-Through

• Manage the CEO’s daily rhythm: schedule, prep materials, and ensure readiness for each engagement.
• Coordinate with creative, technical, and finance teams to align proposals and deliverables.
• Keep communication proactive — anticipate questions, send reminders, and close loops quickly.
• Create weekly dashboards and progress summaries for CEO review.

Representation & Presence

• Be the CEO’s voice of clarity in meetings — articulate, empathetic, and polished.
• Handle correspondence and meeting follow-ups with tone and discretion that reflect the CEO’s intent.
• Serve as the first touchpoint for potential partners and collaborators.

Requirements

• 4–8 years of experience as an Executive Assistant, Chief of Staff, or Business Coordinator in creative, consulting, or experiential industries.
• Exceptional communication and relationship-building skills.
• Confident, articulate, and emotionally intelligent — comfortable in client-facing settings.
• Organized multitasker who thrives under dynamic schedules and high expectations.
• Fluent in English (Arabic is a plus).
• High integrity, confidentiality, and reliability.

As Dubai continues to grow as a regional hub for corporate consulting and multinational operations, the demand for experienced executive assistants remains strong. Working with Rayqube provides exposure to high-level business strategy, leadership coordination, and enterprise governance.