Executive Assistant Full Time NEW

The demand for Executive Assistant jobs in Dubai continues to rise as global luxury brands expand their corporate management and executive support teams across the UAE. CHAUMET, a prestigious luxury jewelry brand, is offering excellent opportunities for professionals interested in executive office management, administrative coordination, and corporate business support. Candidates searching for executive assistant jobs in Dubai UAE can gain valuable experience in calendar management, executive communication, meeting coordination, and high-level corporate administration within the luxury retail industry.

Executive Support:

• Manage and maintain the General Manager’s calendar, including scheduling appointments, meetings, and conferences, and ensuring timely reminders.
• Coordinate comprehensive travel arrangements for the General Manager, including flights, accommodation, visas, and detailed itineraries.
• Act as a professional gatekeeper and liaison between the General Manager and internal departments, external partners, and high-level stakeholders.
• Handle confidential information with utmost discretion and professionalism.
• Organize and coordinate board meetings, team meetings, and other executive gatherings, including preparing agendas, taking minutes, and distributing materials.
• Manage the General Manager’s travel and business expenses, including accurate filing, submission to Finance, and reconciliation.

Office Manager The Office Manager will be responsible for the efficient and smooth operation of the Dubai back-office, providing comprehensive administrative support and fostering a positive work environment for our teams. This role will work closely with the HR department on employee engagement and wellbeing initiatives.

Office Administration & Operations:

• Oversee the day-to-day administrative functions of the Dubai office, ensuring a well-organized and efficient workspace.
• Work with Chalhoub to manage office supplies inventory, procurement, and vendor relationships (e.g., cleaning services, maintenance, and IT support) to ensure optimal functionality.
• Coordinate logistical and administrative support for new employee onboarding and offboarding processes, in collaboration with relevant departments.
• Ensure compliance with office health, safety, and security procedures.
• Handle incoming and outgoing correspondence, deliveries, and general office communications.
• Maintain organized filing systems for office records and documents.
• Manage office budgets related to supplies, services, and general administrative expenses.

Employee Engagement & Wellbeing (in collaboration with HR):

• Work closely with the HR department to support and implement employee engagement initiatives and programs for the Dubai back-office teams.
• Lead in organizing company events, team-building activities, and social gatherings to promote a cohesive and positive work culture.
• Contribute to fostering an environment that prioritizes employee wellbeing and satisfaction.
• Act as a point of contact for employee inquiries related to general office matters and direct them to the appropriate department (e.g., HR, IT) when necessary.
• Support communication efforts to keep employees informed about office updates, initiatives, and important announcements.

Votre profil

• Bachelor’s degree in Business Administration, or a related field.
• 4-5 years of proven experience as an Executive Assistant supporting senior management, combined with experience in office management or similar administrative leadership role.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines effectively in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to interact professionally and effectively with all levels of staff, external stakeholders, and vendors.
• High level of discretion and confidentiality, particularly when handling sensitive executive and company information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software/systems.
• Proactive, detail-oriented, and resourceful with a strong sense of ownership and initiative.
• Ability to work independently and as part of a team in a multicultural environment.
• Fluency in English is required; Arabic is a strong advantage.
• Passion for the luxury industry and an understanding of its unique demands.

Working as an Executive Assistant in Dubai with CHAUMET offers strong career growth in the UAE’s competitive luxury retail and corporate administration sector. Professionals with expertise in executive coordination, office management, corporate communication, and administrative operations can progress into senior roles such as Office Manager, Executive Office Manager, or Business Operations Manager. With increasing demand for executive assistant jobs in Dubai UAE, this role provides long-term career stability, professional development, and opportunities in global luxury brand management.